CROSS project: Career Management Services for European Talents

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Records Members Curation policy About

[Draft]

Review Policy

  • All submissions to this community require review by default.
  • Curators, managers, and owners may publish directly without review.

Record Submission Policy

  • Only registered members of the community may submit records.
  • Partners should keep in mind their institutional policies when contributing.
  • Zenodo is the primary publishing platform due to its persistent identifier (PID) resolution and citation tracking.
  • Self-archiving in institutional repositories is recommended, using the Zenodo DOI as the reference.

Roles and Responsibilities

Work Package (WP) Data Stewards

Responsible for the quality and integrity of records submitted from their work packages:

  • Content Accuracy:
    Ensure data and documentation are scientifically valid, complete, and relevant. Sensitive data must be anonymised.

  • Metadata Quality:
    Provide accurate metadata (titles, abstracts, keywords, contributor info) using standardised formats (e.g., ORCID, ROR, ISO dates, Grant numbers). Do not forget the link the relevant resources or outputs.

  • Licensing and Access:
    Apply appropriate open licenses (e.g., CC-BY, CC0) and clearly state any access restrictions.

  • File Organisation:
    Use logical file structures and follow the community’s naming convention. Include README files or data dictionaries as needed.

  • Version Control:
    Maintain clear versioning and document all updates.

  • Review Coordination:
    While direct submission is allowed, requesting a review from the Main Curator is encouraged for consistency.

Main Curator

Oversees the overall quality and coherence of the community’s content:

  • Final Review and Approval:
    Ensure submissions meet community standards; provide feedback or request revisions.

  • Policy Enforcement:
    Ensure compliance with submission, review, and metadata policies.

File Naming and Folder Structure

For large datasets, consistent naming and folder structure is strongly recommended.

Recommended naming convention:

CROSS_WP-[number]_[YYYYMMDD]_[metadata]_[version].[ext]

Example:

CROSS_WP-03_20250620_EN_ReviewSummary_Run-05_Final.txt

Language: EN
Run: 5 out of 12

Contributor Roles

Use the CRediT taxonomy to define contributor roles clearly (e.g., Conceptualization, Data Curation, Software, Writing – Original Draft, etc.).