Published February 7, 2020 | Version 3.0
Other Open

Standard operating procedure for Sample Exchange on a pan-European level to be used in the HBM4EU initiative incl. annexes

Authors/Creators

  • 1. IBMT
  • 2. KI
  • 3. ISCIII
  • 4. JSI

Description

This Standard Operation Procedure (SOP) on Shipment comprises a strategy developed under HBM4EU contains a definition of basic technical, legal and ethics requirements for a safe and standardized exchange of biobanked samples collected within HBM4EU. In addition, the following documents connected to this SOP are provided:

  • Sample Data Transfer Template: This Excel sheet contains a template for sample data transfer that is required to be filled in when shipping samples
  • Material and Associated Data Transfer Agreement: The HBM4EU MDTA is the basis for controlled sample exchange between the partners in HBM4EU. It is based on good scientific practice and takes into account relevant regulations of the General Data Protection Regulation (GDPR).
  • Shipping Flowchart: This flowchart provides details on correct packaging, labelling and the shipment between EU countries.
  • Pro-Forma Invoice: This document contains a pro-forma invoice to be filled out when shipping samples
  • Sample Transfer Protocol: This document lays down the sample transfer protocol to be used when samples are being shipped within the HBM4EU programme including details on provider and receiver and respective checklists.

The documents were also included in project deliverable D 7.2 and are available here as single files.

Notes

This document has been created for the HBM4EU project. HBM4EU has received funding from the European Union's Horizon 2020 research and innovation programme under grant agreement No 733032. These documents were originally annexes to a HBM4EU project deliverable. These annexes are here provided as single files for easier use and accessibility.

Files

Annex1_HBM4EU_WP7.4_D7.2_SOP_Sample_Exchange_V3.0.pdf

Files (4.3 MB)

Additional details

Is identical to
https://www.hbm4eu.eu/mdocs-posts/standard-operation-procedure-sop-shipment/ (URL)
https://www.hbm4eu.eu/mdocs-posts/data-transfer-template/ (URL)
https://www.hbm4eu.eu/mdocs-posts/pro-forma-invoice/ (URL)
https://www.hbm4eu.eu/mdocs-posts/sample-transfer-protocol/ (URL)
https://www.hbm4eu.eu/mdocs-posts/shipping-flowchart/ (URL)
https://www.hbm4eu.eu/mdocs-posts/material-and-associated-data-transfer-agreement/ (URL)

Funding

European Commission
HBM4EU - European Human Biomonitoring Initiative 733032