Open and FAIR Data - Meeting of Societies - Workshop Reports

This workshop was funded by the National Science Foundation, Grant ID 1838990. 

This goals and objectives of the workshop are meant to 

1. bring awareness to scientific societies supporting the natural sciences and adjacent sciences on how they can help meet the aspirations of open and FAIR data,
2. request that natural science societies and adjacent sciences actively communicate with their members on the importance of open and FAIR data,
3. share resources that are available to support better understanding that support intentional culture change. 

We had nearly 40 participants representing 18 societies attend the workshop.  Additional conversations were had with participants that could not make it to the meeting increasing exposure to 25 societies. 

Participating societies provided updates on their progress in encouraging and requiring open and FAIR data sharing.  This sharing brought an awareness of both common challenges and those that are more unique, but important in cross-discipline, transdisciplinary, or collaborative efforts. 

There was positive support to continue working together on the challenges around data and software sharing as a broad community.

During our breakout session on the first day we challenged the participants with creating a five-year vision for data sharing considering three different aspects.  This activity helped to establish a positive tone for the evening discussion at dinner and the work to come on the second day. 

Five-year vision of:

1. Make depositing open and FAIR data a priority for all
2. Societies recognize and incentivize FAIR data practices
3. Global infrastructure to support FAIR data and tools

A brief summary of what each breakout session includes in their vision is included in the attached document:  Open and FAIR data - Meeting of Societies - Five-year Visioning - 19-20 June 2019.pdf

A summery of the value proposition exercise conducted on the second day that explored the roles of different stakeholders with the society to encourage open and FAIR data sharing is included in the attached document: Open and FAIR data - Meeting of Societies - Value Proposition Exercise Outcomes - 19-20 June 2019.pdf. 

Meeting objectives:

• Share our efforts (including participants) to move towards Open and FAIR Data, the building blocks of Open Science.

• Consider what a society needs to implement Open and FAIR data in both their publishing and for their membership activities. 

• Collectively discuss what is working, challenges, and how they can be addressed. 

• Continue to work together to incrementally improve and share ideas.

Agenda 

Wednesday, June 19th - Workshop Day One (all times in EDT)

• 7:30     Breakfast

• 8:30     Welcome, meeting overview, expectations, shared google doc, Shelley Stall

• 9:00     Open and FAIR Data and the Importance of Societies (20 min per speaker)

  • Brooks Hanson - Executive Vice President of Science, AGU

  • Erin Robinson - Executive Director, ESIP

  • Heather Joseph - Executive Director, SPARC

  • Beth Plale - Science Advisor for Public Access, NSF

• 10:15    Integrative dialogue & Group Introductions (data challenges facing society, what do you hope to get out of this workshop?

• 11:00    Break

• 11:30    Introduction to Enabling FAIR Data Method, Shelley Stall

  • How did the Earth Science Community get here (10 min)

  • Project Overview (10 min)

• 11:20 Enabling FAIR Data Tool Kit, Shelley Stall

  • What: Commitment Statement & Researcher, Publisher, and Society Commitments

  • How: Author Guidelines for Data & FAQs 

  • Outreach & Community building at Society meetings 

• 12:10 - Group Discussion - General reactions, questions about AGU approach and what else should be in the toolkit?
   

• 12:30    Lunch - Table discussion: Identifying other components of the tool kit
   

• 1:15  Enabling FAIR Data Tool Kit Continuation - Technology

  • Eric Olson - ORCiD

  • Martin Fenner - DataCite
    Tech ideas for tool kit?
     

• 2:10     FAIR work in Chemistry - Leah McEwen, IUPAC

• 2:30    FAIR work in ENVRI and EGU - Helen Glaves, BGS

• 2:50    Small group Discussion on Initiatives by Participating Societies & Other things to be included in toolkit 

• 3:15      Break

• 3:30     Establish 2025 success vision for: 

  • Make depositing open and FAIR data a priority for all 

  • Societies recognize and incentivize FAIR data practices. 

  • Global infrastructure to support FAIR data and tools. 

• 4:15      Reports from Breakout Groups (including potential ‘disconnects’ for Day 2 Dialogue)& Integrative Dialogue 

• 5:15     Wrap-up and Anticipate Day Two Discussion

• 5:30     Adjourn Day One

• 6:30      Dinner at https://www.lauriolplaza.com  

• Thursday, June 20th - Workshop Day Two (all times in EDT)

• 7:30     Breakfast

• 8:30     Check-in

• 9:00      National Academies Open Science, Reproducibility, and TOP Guidelines

  • Open Science by Design - Marcia McNutt, President, National Academy of Sciences

• 9:30   Q& A 

• 10:00      Break

• 10:15     Society Efforts around Open and FAIR Data (5 min each)

  • Helen Glaves, EGU

  • Mike Friedman, AMS

  • Gus Muench, AAS

  • Angela Hunter, ACS

• 10:45 - Data Sharing - Value Proposition Activity - Leah McEwen

  • Societies

  • Reviewers

  • Publishers

• 11:45    Report from the Value Proposition

• 12:15  - Lunch - Discussion on Gaps, Challenges, and Possible Items to Adopt from Others

• 1:00    - Reporting on Discussion  Topics: Gaps, Challenges, and Possible Items to Adopt from Others 

• 2:00      Develop Concrete Next Steps

  • Does the group want to stay in touch? Communication channels? Additional Meetings?  Engage with other societies?

• 3:00     Adjourn