A DATA-DRIVEN-SYSTEM PROCUREMENT MONITORING FRAMEWORK FOR PHILIPPINE GOVERNMENT INSTITUTIONS

The‍‌‍‍‌‍‌‍‍‌ Bids and Awards Committee of a Philippine government department is operating a semi-manual process with Excel as a platform. Due to this, there have been delays and inconsistencies in the tracking of procurement milestones as well as in the generation of documents. A project has been created to solve these problems by implementing a Procurement Monitoring System that will update milestones automatically, keep the scanned documents, and generate annual analytical reports together with alert ‍‌‍‍‌‍‌‍‍‌notifications.

The‍‌‍‍‌‍‌‍‍‌ system utilized the prototype model in its construction and was implemented with tools such as Microsoft Visual Code, MySQL, and XAMPP. The assessment was done through Alpha and Beta Testing utilizing a 3-point Likert scale. The Beta Test was conducted with five (5) qualified participants: the BAC Head, one representative from the Budget Office, and three end-user representatives from the Engineering Office, City Health Office, and Mayor's Office, ‍‌‍‍‌‍‌‍‍‌respectively.

Results‍‌‍‍‌‍‌‍‍‌ have shown that the system was generally well-received. The Admin module got a calculated average of 2.90 ("Very Acceptable"). The Action Personnel module had a mean score of 2.70 ("Acceptable" to "Very Acceptable"), and the Requesting Entities module was able to get 2.60 ("Acceptable"). Such results corroborate the effectiveness of the system in accomplishing its goals and thus, the procurement workflow of the BAC office can be greatly enhanced by the ‍‌‍‍‌‍‌‍‍‌system.