HEPCon - The cross platform mobile app for any event

HEPCon is a conference companion app tightly integrated with CERN’s Indico (and other conference management systems) to deliver a unified experience for on-site and remote attendees. These slides present the feature set, and operational workflow used to run academic and hybrid events with real-time timetable sync, embedded livestreams, unified chat/Q&A, and privacy-aware access control.

What’s inside the slides

• Problem & goals: fragmented tools, last-minute changes, hybrid complexity

• Key features:

  • Real-time Indico timetable & attachment sync (single source of truth)

  • Livestream/VOD per session (YouTube/Zoom/RTMP) with access control

  • Unified chat & Q&A across on-site and remote audiences

  • Timezone-aware agenda, personal schedule, add-to-calendar

  • Notifications for room changes, delays, highlights

  • Analytics (attendance, engagement, watch time)

  • Sponsor placements at session or track level

• Deployment & ops: build, publishing, data refresh, incident playbook

• Security & privacy: scoped access, data minimization, auditability

• Case examples & lessons learned

Intended audience
LOC/PC members, event tech teams, and organizers of scientific meetings seeking a reliable, Indico-native mobile/hybrid solution.