D7.6.2: Pre-qualification questionnaire

This document builds on Deliverable 7.6.1 Procurement Strategy which overviewed European procurement practices, summarised recent procurements by the Principal Partners within PRACE – reviewed a number of recent international procurements and commented on best practice.
No matter which procurement route one chooses to progress for specific requirements, it is good practice to have a two phase process the first of which aims to obtain sufficient information to enable the procurer to evaluate the suitability of a potential supplier to meet its requirements- typically embodied in a Pre-Qualification Questionnaire (PQQ). The intention is to arrive at a shortlist of potential suppliers for formal Invitation To Tender against the requirements. The questionnaire is usually structured in two parts: Company Corporate Information and Information Relating to the Specific Requirement. In the following we highlight the issues that should be addressed in a PQQ and present a sample template.