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\title{How to submit your abstract\\to the IV SymTermes}
%\subtitle{English version}
\author{Og DeSouza\\on the behalf of The Organizing Committee\\\url{symtermes@gmail.com}}
\date{}

\begin{document}

\maketitle

\begin{abstract}
\noindent Here, the Organizing Committee of the IV SymTermes, presents instructions on (i) how to prepare the text of your abstract to the event and (ii) how to upload it to Zenodo repository. 
\end{abstract}

\section{Introduction}
We proudly announce that all abstracts to be presented at the IV Symposium of Termitology will be deposited at Zenodo\footnote{Zenodo (\url{http://zenodo.org}) is part of OpenAire, a network of Open Acess repositories, archives and journals supporting Open Access policies}, the research data repository mantained by CERN (the European Organization for Nuclear Research). All submitted contributions will automatically get a \textbf{DOI} identification number (\url{https://www.doi.org/}). Your abstract will then be fully citable!


Submitted abstracts will be evaluated by the Committee which will decide upon its acceptance straightaway or after some corrections. Full papers will be given a slot of 30 min to be presented orally. Single abstracts (not associated to a full paper may be given a slot of 15 min to be presented orally, if space is available. This process of acceptance of a contribution is described in more detail at Fig.~\ref{fig:flux}.

\begin{figure}
 \includegraphics[scale=0.65]{../images/flux_symposium}
 \caption{How the Organizing Committee will process the contributions to the IV SymTermes.}
 \label{fig:flux}
\end{figure}

Once accepted, the abstract will take part of the IV SymTermes Community in Zenodo:
\begin{center}
 \url{https://zenodo.org/communities/?p=symtermes}
\end{center}

Once submitted, a contribution can not be withdrawn from Zenodo, but you can make as many corrections as needed at any times, even after the symposium. Your abstract will be available online, forever, for anyone who wants to discuss it or suggest corrections to it. Each time you make a correction, the previous copy is saved, so that you and anyone else can see all previous versions. See more details in \begin{center}\url{http://blog.zenodo.org/2017/05/30/doi-versioning-launched/}\end{center}

\newpage

\section{What kind of contribution should I submit?}
Zenodo accepts virtually all types of eletronic material, therefore, along with your Abstract you can submit several other related eletronic files such as more detailed lecture notes and handouts, figures or even your whole Poster or the slides you plan to use in an Oral Presentation. \textbf{Your authorship is guaranteed and preserved by the DOI number}. The Committee will evaluate only the Abstract.

\begin{itemize}
 \item If you will orally present a \textbf{full paper} which is appearing in Sociobiology's 2017 Special Issue on Termites, you can choose to submit any of the following:
 \begin{itemize}
  \item the paper's abstract. This item is obligatory; the others below are optional.
  \item the first draft and posterior versions of the paper (to be treated here as a \textit{Preprint})
  \item the full PDF for the paper in its final version as appearing in the journals
  \item the dataset and/or supplementary data used in the paper
  \item the lecture notes for your Oral Presentation
  \item the slides of your Oral Presentation
  \item any other related file
 \end{itemize}
 \item If you intend to present a \textbf{oral presentation}
 \begin{itemize}
  \item the presentation's abstract. This item is obligatory; the others below are optional.
  \item the dataset and/or supplementary data used in the paper
  \item the lecture notes for your Oral Presentation
  \item the slides of your Oral Presentation
  \item any other related file
 \end{itemize}
 \item If you will present a \textbf{poster}
 \begin{itemize}
  \item the poster's abstract. This item is obligatory; the others below are optional.
  \item the eletronic PDF version of the poster itself
  \item the dataset and/or supplementary data used in the poster
  \item any article related to the poster, if allowed by its respective license
  \item any other related file
 \end{itemize}
 

\end{itemize}



\newpage
\section{How to prepare the text of your abstract}

Simply write your abstract in a text editor and save it as \texttt{.txt} format, observing the rules and advice provided in the \textit{Abstract Example} below. Please note that the title goes in the first line and the authors and affiliations right after, one author per line. 

\subsection*{Abstract example}

\begin{quote}
How to submit a contribution to the IV SymTermes\\
Og DeSouza, Federal University of Viçosa

SymTermes accepts full papers or single abstracts. Upon acceptance, both contributions will receive a DOI number and become part of the SymTermes Community at Zenodo.org. Accepted full papers will appear in Sociobiology's Special Issue on termites. When writing your abstract, pay attention to the abstract content, not to its aesthetics. For italics, use LaTeX standards:\verb= \textit{Cornitermes cumulans}=. 
Studies can focus on any aspect of Termitology. Studies using termites as model-organisms on areas other than Termitology can also be accepted, at the discretion of the Committee. Abstracts must include original results from scientific research. We will not accept research proposals, records of species in new localities, or non-scientific and speculative studies. Nomenclatural acts can only be accepted in full papers, at Sociobiology's discretion. Abstracts must be informative, not suggestive: a clear hypothesis or straightforward aim must be declared. We suggest to experimental studies: 2-3 lines for introduction, 2-3 lines for methods and the other lines to write results, discussion and conclusions. The above structure can change, however, it is strongly recommended to clearly present the results in addition to a conclusion indicating how would such results change current knowledge. Abstracts must not exceed 250 words. Acknowledge funding in the last line of the abstract. Funding: CRBio, Vale, Fapemig.

\end{quote}
\section{How to submit your abstract} 

Full instructions on how to submit your contribution are given in a video which accompanies this text and is deposited at the SymTermes Community in Zenodo. This video can be found also at YouTube:

\url{https://youtu.be/eKYjHFkl-Cw} (Portuguese version)

\begin{enumerate}
 \item Access Zenodo directly through the URL \url{http://zenodo.org} 
 
\item  If it is your first time in the Zenodo website click on \texttt{Sign up} and create your account. If you already have an account click on \texttt{Log in}  . Alternatively, use your ORCID id, if you have one.

\item Click on ``Communities" to access SymTermes Community.

\item Search for IV Symtermes community entering the word ``symtermes" in the search box shown at the top of the page.

\item Click on ``View" displayed in the ``IV Symposium of Termitology" box.

\item Click on "Upload" displayed at the bottom of the website. 

\item Choose your file clicking on "Choose files" and then open it or directly drag it on the ``Files" window. Here you shoul upload at least your abstract in format \texttt{.txt}.

\item  Upload your file clicking on "Start upload". If all is ok "Saved successfully" will be displayed. 

\item Choose either ``Poster" or "Presentation" as it applies to your case.

\item Fill in the blank boxes. In the box  ``Description", copy and paste the text of your abstract as it is presented in the file you have uploaded above. Please make sure to upload ONLY the text, that is, to not copy and paste the title and the author names, as these are alerady declared in the blank boxes.

\item Finally click on ``Publish" (5).



\item If the submission is ok the DOI number will be displayed. That number identifies your abstract in both the IV Symtermes and future citations.


 
\end{enumerate}





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