PDF IV will work predominantly with pre-recorded presentations. But we require presenters to be available during the time of their presentation to answer questions.
Oral Presentations
The time for oral presentations is 5 minutes (15 minutes for keynotes), followed by 5 minutes for Q&A. For harmonization purposes, we kindly ask that you use the cover slide template for your presentation (.pptx / .jpg).
After the session both the video recording and a PDF file of your slides will be uploaded on the PDF IV website.
Once you have received your letter of acceptance (30 July), we kindly ask you to send in your video and presentation slides using wetransfer to info@polar-data-forum.org before 6 September 2021, 23:59 UTC. In order for us to easily identify your presentation, please follow this pattern for file names: PDFIV_oral_<name>.
How to make a video and upload it
Please follow the following recommendations for your video:
- The maximum video length depends on the type of presentation:
- Keynote presentation: 15 minutes
- Oral presentation: 5 minutes
- We prefer you to be visible in your video.
- Record your video in the highest resolution possible, but make sure you do not exceed the maximum file size of 500 MB.
- For harmonization purposes, we kindly ask that you use the cover slide template for your presentation (.pptx / .jpg).
- Please send us your recording in .mp4 format
To create your video, we recommend using one of the following tools:
Windows & PowerPoint
For Windows users with a recent version of PowerPoint we recommend creating the recording using PowerPoint.
MacOS & Keynote
For Mac users with Keynote version 10.1 or higher the easiest way is using Keynote.
Cross platform
For all other cases we suggest OBS Studio. This is open source software capable of capturing screen, video and sound and combining them into a single video file.
Download / Quick start / Tutorial
Besides the technical recommendations made above, we kindly ask to pay attention to:
- Make sure your camera is stable.
- Avoid using copyright protected elements.
- Take your time. Make sure you speak clearly, with intonation and engagement.
- Make eye contact. Win the staring contest with your camera.
- Make sure your presentation stays visible and is not obstructed by your headshot.
- Avoid surrounding noises and echos. We recommend using an external microphone.
- Find natural light and try to avoid backlight. We want to be able to see you.
- Smile, you’re on camera !