Project deliverable Open Access

EMPHASIS-PREP Deliverable D5.4: Governance framework including roles and responsibilities for the implementation phase

Traini, Richard

Executive Summary

The Implementation Phase (IP) is a critical part of moving EMPHASIS towards operation. Like other ESFRI projects, the Implementation Phase refers to the stage in the lifecycle which goes beyond preparation and looks to the setup of the infrastructure and services. The definition given by ESFRI in the 2018 Roadmap is as follows: “Implementation- site construction and deployment of organisation and legal entity, recruitment, IPR and innovation policies, operation and upgrade plan, secure funding for operation."
This deliverable aims to increase understanding of how the IP will be established and operate and includes information on:

  • Case studies of other distributed ESFRI projects
  • Description of proposed EMPHASIS IP
  • Governance-roles and responsibilities
  • Mechanism for formal governance during IP- Letter of Intent
  • Draft Rules for participation of the decision-making body

In developing the draft EMPHASIS IP, requirements of an IP have been closely considered to ensure EMPHASIS meeting the requirements of its stakeholders including ESFRI. Based on this rationale, it makes sense for EMPHASIS to establish its Implementation Phase as two actions as addressed as below:

  1. EMPHASIS Pilot: Develop and test specific services/access specific for the infrastructure EMPHASIS via an internal agreement between EMPHASIS-PREP members, integration of partners outside EMPHASIS-PREP and considers work being done by EPPN2020.
  2. Formal Implementation Phase governance: develop a formal governance framework for the Implementation Phase to ensure continuation of EMPHASIS after the Preparatory Phase project, work to be done, further services to be tested, steps towards operation. Discussions to set up the Implementation Phase will need to take place with the funders/ministries of EMPHASIS with the aim to establish well before the project EMPHASIS-PREP ends to ensure a smooth transition. This may be in the form of a Letter of Intent, association, limited company, collaboration agreement etc. For EMPHASIS, a Letter of Intent is likely to suffice, a draft of the letter can be seen at Annex 1 along with a formal terms of reference.

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