Position of the person answering the survey: - Other (please specify) - Text
Officer in International Relations Office
head of department of science and research
Senior Advisor in Research Administration
responsible for open access for the university libraries
Head of the scientific and technical infrormation service
Personal Assistant To The Vice President For Research
Head of Division of Science and Innovation
senior policy advisor education and research
Senior adviser, The research department & library
head of development department and international programs
Rector’s Proxy for Research Information Systems
Rector's Proxy for Open Educational Resources
Open Science and coordination of OS programs
Department for Research and Doctoral Studies
In behalf of Research Management Area and Library Service
Responsible for open access at library level
Coordinator Team Publishing and Bibliometrics
Head of Electronic Publishing Centre, Uppsala University Library
Responsible for open access at institutional level
Combination of library head & vice rectorat research (research office)
Research Unit. Research Unit and Library jointly responsible for open access at an institutional level.
Library Manager responsible for research support

Please specify: - Other - Text
Library - Coordinator of Open Science projects
Vice-President's Board Research & Faculty

Q1_Comments:
At the point of moving from informal to formal policy
Immediate deposit, optional open access mandate
University has adopted "Regulations of the publishing activities at the University (2011)", where the researchers are obliged to deliver their works to the institutional repository.
An ad hoc committee is working for the development of an institutional Open Access policy and other issues related to Open Science
Although we do not have a compex OA policies, we address some separate issues as follows
2011-First mandate on the institutional repository (compulsory for researchers to deposit their research publications in an institutional repository); 2013 - new repository policy (voluntary for researchers to deposit their research publications in an institutional repository)
We are developing a policy for OA Institutional Repository.It will containOA publications only.
Recommandation to deposit publication in HAL voted during the research committee on the 1st december 2014
Institutional repository officially opened in novembre 2017 shared with [other] universities
Actually we have redacted an official document (a kind of charter) with different points on open access policy which will be soon be signed by the President, vice-president of Research area, vide-president of Numerical area. Content of our charter : 1. In favour of a wide distribution, a long-lasting preservation and a valuation of the scientific results of the UT2J (publications and research data) using national repository HAL. 2. In favour of a "responsible" publication and dissemination of scientific results by favoring more open access journals than APC journals. 3. In favour of a responsible management of the researchers’ digital identity (in particular concerning the use of academic networks such as Academia.edu, ResearchGate, …). 4. In favour of a sustainable and recognized commitment (at the international level) for open access, encouraging diversity and innovation of research publication.
The university encourages the deposit in HAL
We are about to launch an open access repository. So that the coverage of the scientific/academic production of the university provided by the platform can be as high as possible, the university is now studying the means, incentives and monitoring that are necessary to encourage or enforce the deposit of the full text of the scientific/academic publications and production and of the research output of our institution.
Our policy is not yet formalised in the form of a Charter, but will soon take the form of a political commitment.
A comprehensive policy has been adopted by the University Senate in 2017.
Our policy was launched in October 2010. In 2012, we formally endorsed the National Principles for Open Access Policy Statement http://www.iua.ie/wp-content/uploads/2012/10/National-Principles-on-Open-Access-Policy-Statement-FINAL-23-Oct-2012-v1-3.pdf. The University's open access to publications policy will be reviewed in the light of of recent EU policies and of the (forthcoming) revised national principles for open access to publications.
Policy with regard to data is also being formulated
In process of updating IR policy to OA policy
On January 29th 2014 the university adopted an Open Access policy which applies to all its members and their publications (scientific literature), except the works destined to commercial publishing with payment of royalties (unless otherwise specified by the author). The policy consists in an Immediate Deposit and Optional Access (ID-OA) mandate: as soon as a work is accepted for publication, it must be deposited in the University Open Access Current Research Information System (CRIS) in the digital final accepted draft (whenever possible, the publisher’s proprietary PDF version). The deposit consists in the full text and bibliographic/contextual metadata. Upon careful check of the intellectual property rights, the work is published in OA through the University Institutional Open Access Repository, immediately after the deposit or within six (twelve for human or social sciences) months from the date of acceptance.
Enacted in 2013, minor revisions in 2014. It applies to publications 2012-
An updated policy on Open Access to research publications was approved on 21 November, 2017.
The institution has an open access policy for PhD theses and research data, but not for other types of publications. However, we follow the national open access policy on peer reviewed journal articles. In our Strategic Plan is stated: Q1 The open sharing of information, sources and data contribute to the quality of education and research results. The University Library acts as a driving force, innovator and centre of expertise. The University Library will manage data, collections and publications (long-term, findable, usable) and provide open access where desirable/appropriate. The motto here is: open where possible, closed where necessary.
We don't have a written policy but statements of the board that endorses Open Access
We have a policy v1.0 that is not very effective and are developing a more ambitious v2.0
only by publishing Open Access articles in all instritutional journals (printing by AGH Printing House)
Unofficial, we are open, but there isn't official policy.
ORCID account is obligatory for all persons involved in research
OA policy is a part of University Statute, but just as a recommendation
Berlin Declaration on Open Access to the scientific knowledge: Berlin Declaration defines the content that should be published in accordance with the principles of open access that includes the original scientific research results, raw data and metadata, sources, digital displays image, graphic material, scientific multimedia materials, etc. Since institutions that have signed the Declaration seek from the scientists to publish their work, so that they are freely and permanently available to everyone. At the same time, cultural institutions are encouraged to make their collections available to the public in digital form. In this way, the cultural property of all mankind, including the current research results, is available to everyone for free. Link (URL) to legislation: https://openaccess.mpg.de/Berlin-Declaration Budapest Open Access Initiative: OSP was first established in the Budapest Declaration. According to the declaration, open access means that any user who has access to the Internet can read, download, copy or print material without any technical, legal or financial barriers. The only obligation of the user is to provide the author a control over the integrity of the work, and that the author is correctly quoted. Link (URL) to legislation: http://www.budapestopenaccessinitiative.org/ Law on Higher Education in Republic of Serbia: Law on Higher Education of the Republic of Serbia supported the idea of creating OSP, especially when it comes to the doctoral dissertation. The Article 30 of the Law on Higher Education regulates and establishes the obligation of the university to set up a digital repository which will permanently store electronic versions of defended doctoral dissertations, together with the Commission's report of the thesis for evaluation, data of mentor, composition of the Commission and information about copyright protection, as well as to make information publicly available. Link (URL) to legislation: http://www.paragraf.rs/propisi/zako
Yes, it has been incorporated into the University Statute.
The new Statute of the university came into force on 11 February 2017. Article 6 on the autonomy of the university contains a provision on designing the study and research programmes and determining their implementation according to the principles of open science. Open access policy will be formed in the framework of the National Strategy of Open Access to Scientific Publications and Research Data in Slovenia 2015-2020, which is fully aligned with the open access mandate in Horizon 2020.
We are on the process to upgrade the existing policy and we are planning to accept it in a few months
My institution signed the Berlin Declaration in 2009 and carried out some actions in favour of open access but has not yet estabished an open access institutional policy
The university are developing this policy
The policy is the result of CSIC signature of Berlin Declaration in 2006
We are currently replacing the policy to an Open Science policy
Only partly, it´s mandatory to publish the comprehensive summary of doctoral theses at the Univ.
The University publishing policy inlcudes paragraphs regarding OA to research publications
The developement of an institutional Open Access policy has been suspended until the the general policy template for Swiss universities is made available.
It's a publications statement, not a formal OA policy.

Q1.1. Please specify the elements of your institution’s policy on Open Access to research publications: - Other (please specify) - Text
The University of Vienna encourages initiatives that result in journals edited at the University of Vienna being converted to Open Access
if possible, the text is open, respecting embargo periods. text is always open on the intranet of Ghent University
deposit of publications is mandatroy but open access to publications must be done in accordance with thepublication or license agreement signed with the publisher
Publishing or supporting Open Access journalsls
e.g. researchers are encouraged to include a budget for OA publishing in their projects, reference to funder policies, highlighting of support both financial (OA fund) and services incl. Göttingen University Press (mainly OA monographs)
It is welcomed that scientists in their function as editors or reviewers of scientific journals support the transformation to open access journals
Institutional repository with open access policy
Open Access publications are *reported* as part of our junior and senior academic promotions process but (as yet) are not specifically rewarded. Frpm September 2018, all incoming doctoral students will receive mandatory training in open scholarship (including open access to publications). Research theses are included in our institutional open access publications mandate.
Provision of Open Access publishing for journals (SIRIO@UniTO) and monographs (Collane@UniTO) journals) and monographs
Mandate for PhD theses before the ceremony takes place; mandate for research data. And National Gold agreements with the traditional publishers (Springer, Elsevier, Wiley, Sage, Emerald, ACS etc.)
Mandatory posting of theses and dissertations
Publications from the University publishing unit are published as OA via the University publication respository (DiVA)
ETH Zurich requires of Doctoral Students to publish the electronic thesis via institutional repository
1. The ZHAW recommends its members to grant non-exclusive rights of use for publication purposes. 2. The University Library offers advice relating to the selection of Gold Road publishers and has membership arrangements with open access publishers. 3. The University Library will contribute to publication costs. 4. The ZHAW designates the University Library as the point of contact for all questions relating to open access. The University Library is responsible for the ZHAW institutional repository, ZHAW digitalcollection, and for the ongoing optimisation of services, infrastructure and processes.
Sets out responsibilities for PIs, authors and the University.
Open Access is included as a core criterion in UCL's new academic promotions framework
Preference for green, but we support Gold where required, such as when an author wishes to publish in a fully OA journal, where immediate OA is required or where an embargo period does not comply with funder policy. In all cases – subject to funds for APCs being available

Q2.1. What is your institution’s target and timeline?
Define a policy on Open Access to research publications in the current course
the establishment of a repository, October 2018
We would like to have all possible results to be open accessible. Our timeline is app. 2 or 3 years.
A national goal to reach 100% Open Access in 2022. The strategy is undergoing revision for the time being.
Ministry of Education's ambitious goal for 2018: 75% publications open
"endeavours to ensure that 80% of its annually reported scientific articles are published as Green Open Access and that parallel copies of all articles are uploaded to the research database"
In the year 2020, 100 % of scientific publications are available open access.
Target : developpment of an institutionnal open archive HAL-CNRS timeline : begin-sept2017 / end october 2019
100% for research articles postprint published after January 1st 2018
1/09/2018 The charter defines the position of the University concerning the dissemination of open access publications produced by his researchers and PhD students. The university aims to assure at least 50 % of full text publications of their researchers deposited in the institutional repository and to approach as much as possible to 100 % of bibliographical references’ publications deposited in the repository, and it, on the total of the scientific production of the research units by period of evaluation (5 years). The main documents deposited by researchers will be : articles (peer reviewed journals)), books and chapters. The version of the document, in accordance with copyright and French digital law “loi République numérique” (https://www.legifrance.gouv.fr/eli/loi/2016/10/7/ECFI1524250L/jo/texte.), will correspond to the final version accepted for publication without layout (post print) or, to defect the author’s version.
See project of the new university : Open science as one of the main targets.
100% full text in open access no timeline
All 2017 publications in the institutional repository (on july 2018)
100% of scientific articles to be deposited in the institutional repository in 2020.
Not in the sense of a specific percentage but substantially contribute to the tranformation to OA, both at the institutional, national and international level. We monitor the uptake of our activities and the use of OA funds, and work towards additional measures.
The University selected the following performance indicator as part of its Higher Education Authority institutional compact for performance-based funding: 'Percentage of research papers available on Open Access'. This refers to peer reviewed journal articles available on open access. The baseline identified in 2011 was 28%. The targets (which have been achieved) were: 40% (2014); 50% (2015); 60% (2016). The forthcoming revised national principles are expected to set a target which will be in line with EC standards and policies.
Targets have to do with year-to-year increases by percent and have been submitted as KPIs to the Irish Higher Education Authority
Target: any publication Timeline: upon publication. If required, the embargo period is accepted as set by the publisher
60% OA for reviewed articles in publication year 2018
By 1-1-2019: 60% OA (either green or gold)
100% open access of peer reviewed articles in 2020
100% open access in 2020, as part of the larger national open access initiative.
The Netherlands and therefore the univ aim for 100% OA of the peer reviewed articles in 2020, preferably gold, but green is also eligible.
100% open access in 2020 (academic publications of publicly funded research)
we commit to the target of the Dutch governement: all publications coming from research funded by public money will be open accessible by 2020
Suplementy the repository with book publication within two years.
Supplementing the repository with book publication within two years.
researchers, 6 months (till the end of June 2018)
Placing all publications issued at University in the Open Access. End of the year 2018.
We follow targets set by the Portuguese Government (Law 115/2013) where all master dissertations, doctoral thesis and major research projects published must be in an open access repository. Furthermore, all master dissertations and doctoral thesis must be in a repository within 60 days of the "viva voce".
to provide open access to our research publications for members of our academic community before end of 2019.
To share not confidentional information from our research.
45% of papers produced annualy by our researchers must be on institutional repository at the end of year 2018
The deposit of the published works will be made after the publication in the magazine and the established time of embargo will be respected, if this existed, always taking into account the author's rights signed or assigned by the authors to the editors.
The greater diffusion, accessibility, visibility and impact of the publications for researchers
100% Open Access in 2024 -> part of the national strategy
by 2024 all publications OA (idem national strategy OA)
We have to fullfil the National Open Access Strategie, which aims to render all publicly funded publications from Switzerland accessible open access by 2024.
2015-2025 strategy "We will also achieve full compliance with funder requirements for open access publishing of outputs and data in order to maximise the visibility of St Andrews research." https://www.st-andrews.ac.uk/about/governance/university-strategy/2015-2025 strategy "We will also achieve full compliance with funder requirements for open access publishing of outputs and data in order to maximise the visibility of [the university] research."

Q3. What type of funding sources are used in your institution for supporting Open Access to research publications? (Tick all that apply) - Others (please specify) - Text
Institutionally negotiated discounts with OA publishers
National based funding was in place from 2008-2010 to support the development of institutional repositories, supplying human resources, agreeing on standards and building a national open access pubications portal (http://rian.ie). At the end of the project, Open Access was mainstreamed. Trinity was already supporting this initiative out of its own funds and reverted to that at the end of the project.
funding initiated by individual departments
Fund for open access publishing at the library.
The university has a central fund for OA publishing, administered by the library
national offset agreements with publishers
The University hosts and funds an OA journal
research funder budget, e.g. Swiss national science foundation
We do not have any valid information about other funding sources. Surely they exist, but no monitoring is present.
no statement about funding sources possible at this time

Comments:
Voluntary deposit = ~ 15% of all publications Mandatory deposit = ~ 60-90% of all publications
along with the policy, a website with information on open access as well as on the upload into the repository was created and an open access contact point was established
Note that the Open Access policy has been in place since the very start of the institutional repository
Yes, but mainly because of Denmark's National Strategy for Open Access from 2014, which we have been implementing: https://ufm.dk/en/research-and-innovation/cooperation-between-research-and-innovation/open-access/Publications/denmarks-national-strategy-for-open-access/engelsk-version-national-strategy-for-open-access.pdf
The deposit rate has increased since the adoption of the policy but we have also launched a simpler process for the self-archiving in our new research information system which also has increased the rate.
Too early to measure the impact if there is one
The policy was adopted when the institutional repository was launched.
The deposits increase gradually, a long and continuous work of assistance is necessary.
mainly through deposit on behalf or authors by library staff
The Open Access policy predates the institutional repository
The policy is recent so we are expecting to see the impact.
However this also coincided with additional staff being assigned to manage Open Access within the library, so the adoption of the policy is not the only reason
Since the adoption of the policy there has been an increase of 1660 Open Access Documents in the institutional repository (0,83 %)
Before the adoption of the policy (Nov. 2013): 3.430 On March 13, 2018: 26.008 Increase: 658%
The adopted policy effective date: 1 January 2019
from 25% in 2015 towards 42% in 2016 (54% in 2017 indicative)
Researchers do not care much about institutional policies; awareness raising and showing benefits work far better to stimulate AO
After the mandate for PhD theses: YES (but only after a very dedicated person in the library was in charge). For some years we have received 100% (or almost 100%), but not all PhD theses can be published 100% OA. After the mandate for Research Data: NO (the institutional data repository has only recently become available). In general for other types of publications: SOME. Due to negotiation with the publishers in the Netherlands about gold open access as a part of the ‘subscription’ model. Not due to authors’ deposits.
Our v1.0 policy is several years old and we have just implemented our repository. So we can't measure the effect of the policy on the number of deposits yet. When our policy v2.0 comes out, we will monitor the effect.
In 2017 institutional guidelines for research reporting was updated, and authors now have to upload a manuscript version of papers for publications to be assessed as part of the Norwegian Research Assessment scheme. This has led to a significant increase in self-archiving.
Our institution had the Open Access policy in place before we opened the repository.
Given that the University's policy on Open Access was adopted at the same time as the repository was implemented, it is not possible to ascertain if there was an increase.
EU and National funding projects demand that all publications resulting from these projects should be in OA. This was the most valuable initiative to increase the number of OA publications in our repository.
University has a recently adopted policy on Open Access, still institutional repository is under construction.
It has been an increase because, according the Spanish law and H2020, it's compulsary to publish the results in open access
We are just now storing the documents in the repository. We hope that in july we´ll have all the thesis and articles ( if the publisher allows it) in the institutional repository
Because of human resources, infrastructure and awareness was provided
Small increase in proceedings/conference papers.
The policy on OA came into effect when the repository went online.
Maybe as much a product of the introduction of REF open access requirements as our own institutional open access policy
But it is not possible to clearly measure the impact of the policy in comparison to (1) linking to promotion and (2) REF and RCUK policies
The biggest increase in deposit rates has been since the HEFCE OA policy was introduced.
The policy statement is very closely connected to the HEFCE REF OA policy which is the main driver for researchers to deposit.
Driver by the institutional mandate and external funder requirements
Increase is related to the UK funder policies i.e. RCUK, Wellcome and REF2021 OA policy, rather than the institutional policy. REF2021 has had the greatest success.

Comments:
we started monitoring this year but it is difficult to get an accurate picture. Figures are blurred by printing & other publishing costs. The accounting system does not support this kind of monitoring
but difficult to acquire complete figures
But for both number and cost, the exact estimates are difficult to extract
We can only monitor those publications that get funding from OAFund. We cannot monitor OA funded straight from projects or departments, but we are working on it.
We can monitor some of the costs at a certain level.
It's a project through the french national consortium COUPERIN
For 2015 and 2017 at this time, via a national and annual Couperin's Investigation
In September 2018 we will answer a national survey to estimate the cost of publications published in open access journals with APC.
monitoring is too strong a word; we do make surveys and have statistical results
we monitor these costs with the help of the french consortium Couperin, which conducts an annual survey on APCs.
There is no institutional monitoring of APCs, but the librarians are investigating the use of APCs in order to answer a survey from Couperin (Consortium unifié des établissements universitaires et de recherche pour l'accès aux publications numériques).
Q7 and Q8 : the university try to monitor but the information is difficult to be obtained
[We are] tracking the costs (for 2017) of publications authored from its researchers and published in open access journals
.We have led two studies on the subject of Gold Open Access (natural sciences ; formal and applied sciences + a few units in social sciences). This survey has not been extended to humanities. In the institutional framework of the French research system, it is difficult to monitor the cost of Gold OA, as it is covered by several organisations.
We are beginning the work of tracking APC expenditures in the university's accounting system. This is complex work, coordinated nationally by the Couperin consortium.
We do monitor the costs of APCs which are payed from central budgets.
It is not easy to find instruments for monitoring the costs, too much players, many third part financed projects
Data is collected wherever possible on what is spend on OA publishing. We report data to OpenAPC.
only thoses costs that are covered by the university's open access publishing fund (via openAPC)
But only publications which were supported from the Open Access Publication Fund oft the University Library
Currently we are in the process of including such a procedure in a more systematic way
The information is being collected but remains to be analysed
An account code for APC's has been established and will be implemented campus-wide.
We are looking at ways to track this at institutional level currently
This will change as of October 1, 2018, when all APC charges are due to be paid via a library cost centre, but with funds originating from academic/research units
The University started monitoring APC costs since 2017.
Monitoring Gold OA costs is difficult, as they can be allocated to different budget headings.
Not by counting paid APC's or big deals but we try to calculate a rough estimate based on the number of OA publications.
The University ran a survey of institutional costs for publishing in 2016, however the information were difficult to identify.
All records are retained in our system and we are implemented the mechanisms to have cost of publications statistics.
Since the University is big university (> 100000 students, > 8000 researchers) some of our institutions has their own repositories
Article Processing Charges and Book Processing Charges are eligible costs in Horizon 2020 and national funding of research programmes and projects. The University consists of 23 faculties and three academies and costs of articles in open access journals or in hybrid journals or of open access monographs are not monitored centrally.
From 2018 onwards we are considering to monitor the cost of publications
I know there are researchers in my university who are publishing in open (gold) access but I can´t obtain accurate data about the cost of this
It has been proposed the adoption of a specific accounting code in order to monitor the amount spent in open access publications
we are implementing codes in the accounting system of the University to calculate the costs in APC'c.
We nare doing estimated calculus since we cannot establish yet a real monitor
But there is a national APC database att National library, where the cost is monitored, and to where we submit data on APC:s
We are currently launching a project in oder to get a better view on the total spending.
Only those APCs that are centrally funded by the library are actually monitored based on invoiced costs. Costs that are covered decentrally at research group level are estimated using various sources (institutional bibliography, Web of Science, publisher APC lists, etc).
The monitoring of Open Access is been prepared
An exemplary analysis about 2 years was carried out in 2017, in manual research. An ongoing monitoring needs well-defined workflows across the university, which are still tobe established.
Re gold open access take-up: this assumes that the publication is paid for through the central institutional open access fund.
Yes, to the extent of recording costs from RCUK block grant.
We have an RCUK Block Grant so monitor the costs of this.
Mainly through reports to RCUK and COAF on block grants
Other than managing the Research UK Councils Open Access Block Grant, other costs are managed at a local level

Q12. What incentives does your institution provide to researchers to self-archive or publish in open access? (Tick all that apply) - Other (please specify) - Text
procedural check for acquiring internal funding
on some faculties: administrative and expert support for researchers in term of uploading into the repository and setting appropriate license to self-archived publications
measurement included in institutional evaluations (once a year)
No self-archiving by authors, because archiving must be dealt with by professionals : we facilitate the deposit process but librarians manage the whole archiving process. Librarians may initiate a deposit, authors only have to validate
linkage to financial support to laboratories
1/Regular training sessions to deposit documents (at the laboratory level or at institutional transversal level) in the share repository HAL. 2/ Supporting and monitoring the researchers and chief editors by good editorial practices in open access journals (The university press of our institution has put all their journals on the open access platform OpenJournals journals.openedition.org)
support to deposit in the repository (library service)
Producing and delivering institutional Metrics on the Open Access publications at the institutional level
updated bibliography section of individual CV, updated ORCID bibliography section
policy soon to be proposed, voted and implemented
make publications in the institutional repository as visible as possible (by indexing in search engines and databases, assigning DOIs etc.)
Highlighting individual contributions in campus publications and websites
High visibility (the University's research webpages show *only* publications on open access via [the university]; the OA links appear on researcher profiles, School webpages etc); Impact: training, support and reports are provided widely and intensively on research impact and how to maximise it. The University supports the green route, no centralised funds for Gold APCs are available but advice is provided to researchers on their optimal route to OA.
Through our OA deals with major publishers we have taken away financial barriers to publish OA in hybrid journals
We offer free hybrid open access through the national prepaid open access agreements that we have with the large subscription-based publishers; we publish download statistics and publish interviews with authors of highly downloaded publications.
financial support for diamond open access
massive information and guidence about the benefits of Open Access
it might sometimes support financially at the faculty level without clear policy
The University doesn't provide any incentive
storage to archive e-documents and possibility to making them available via library catalog
In progress: incentives for future research activity
value added services on the repsotory and new tools to disseminate, showcase, analyze research outputs
Financial support for hybrid open access
There is a central OJS installation where we host journals switching to OA.
Copyright helpdesk, trainings and webinars
Link from profile pages to open version.
Requirements of the UK Research Excellence Framework
OA publishing via [the university] Press

Q14. From the perspective of your institution, how should the following actions be prioritised in the area of Open Access to research publications? - Other (please specify) - Text
stimulate non-profit OA publishing platforms
Developping open access for co-publications with researchers out of Europe
Publishers could supply institutions with author accepted manuscripts of their research outputs. This could be included in the negotiations with publishers
Reform the evaluation system of research
Coordinated Approach at the international level to enhance and implement Open Access devices
Transitioning from traditional models of scholarly communications with a paywall to new open access models guaranteeing at least the same quality (in terms of peer reviewing, for instance)
1) Standardised, accredited skills provision for all researcher career levels (2) Standardised rewards systems (3) Adoption of Open Science metrics for research evaluation – alongside improvements in the collection and reporting of Open Science metrics particularly in the area of impact (societal, cutural, economic) 3) Improved flow of data and content throughout the research/publication life cycle (especially regarding standardisation of data supplied to/from publishers 4) Related to the last point, universal adoption and use of standard identifiers eg ORCID, Fund Ref, DOIs, institutional identifiers etc. All to help save the researcher time and maximise his/her impact.
Assessment of the Open Access research publications in the Evaluation of the quality of research
Changing the current academic publication culture
Facilitate OA publishing bypassing traditional publishers
Open access should be one of the conditions for tenure
Create and developpe an Institutional Open Access policy
Support to make underlying data open access
Incentives connected to career evaluation and promotion
Increase the availability of third-party funding to cover APCs of our researchers.
1. Ensure and raise funding of Gold OA publications, 2. Conduct hard negotations with non-OA publishers regarding offsetting (Hybrid OA) to avoid double dipping.
Support for small and middle publishers in the SSH field in the transformation of their business model to open access
Make the publishers support OA, provide good information, be consistent and clear in their policies
Models such as Harvard Licence or UK-SCL

Q15_Comments:
we considered it about two years ago and didn't want to sign because it was not feasible to act upon the DORA yet. Probably we should reconsider
There were some suggestions to sign, but in that time there were no policies to secure following DORA practice (to mean signing seriously). Since we published some documents under "Best practice in research" headline, we may consider signing DORA.
The University has signed the Jussieu Call open access and bibliodiversity
The University is membre of the LERU, which signed the DORA declaration
The topic has just be considered as an issue for further thought by our university.
Not really discussed in decision-making bodies.
The proposal has just (March 2018) been submitted to policy makers
DORA has been signed by the Association of Universities in the Netherlands (VSNU) of which we are a member.
The University started a discussion in 2017 about signing the DORA Declaration, but has not made a final decision yet.
We have not signed but the LERU did it. As part of the league it could be understood that we are signatories, too. We are now considering signing individually
We have signed the declaration as a LERU university but not as an institution
Accreditation processes and university rankings often use journal ranking lists to measure the quality of research. Signing the DORA declaration would mean, that we couldn't fulfill these requirements anymore.
We may also develop an internal statement.
The university has adopted it's own statement on the Responsible Use of Metrics
We are in the process of developing our policy on the responsible use of metrics across the institution and recognise that this involves cultural change.

Q15.1. What steps has your institution taken to implement the recommendations of the DORA declaration (or other initiatives on responsible use of metrics)?
[The university] uses journal level metrics only in field-normalised and contextual (accessory to peer review reports) way
No specific steps taken. We follow the national developments and the policy of the Dutch University Association.
We are trying to get open science on the institutional agenda, and open metrics are a part of it. We will focus at how research assessment (protocols) can help to stimulate open science.
awareness campaigns and general statements in favor of OA
None as yet, we have just signed the declaration
It was recent that the University has subscrive the DORA declaration and it still defining what measures should implement.
Criteria for assessment in recruiting process for professors are being adapted to evaulate the quality of candidates' major achievements rather than their quantity and to include research outputs and achievements beyond publications.
No additional steps were taken as hiring practices already emphasize the importance of practical experience (e.g. in industry or R&D).
We are using some of the recommendations in the declaration.
In terms of influencing policy, it has set up a ‘Responsible metrics’ working group which includes academic staff alongside Professional Services staff. There is also a ‘Publications and Citations steering committee’ which is attended by the Director of Library Services. In order to education academics and researchers, Library Services runs face to face and online training sessions with groups and individual researchers on ‘Research Indicators’ and this in includes information on DORA and how metrics might be used responsibly. There are also institutional web pages outlining the principles.
New University Bibliometrics Policy, based on DORA and the Leiden Manifesto, should be adopted by the end of the academic year.
The University has worked to promote these principles since we signed up to the DORA in 2013, and has explicitly included them in several elements of its research policies, and in its internal procedures to prepare for REF2014 and REF2021, and in recruitment, reward and promotion processes. Reference to the DORA principles is also frequently included in training programmes for researchers.

Q15.2. Has your institution taken steps to implement new ways of research assessment, namely moving beyond the journal impact-factor?
Yes, there is currently discussion on re-designing the research assessment framework
Research assesment was never based merely on impact factors
NO, but the journal IF is not so important for research assessment in our institution
No, there are no specific measures concerning new ways of research assesment.
currently working on new evaluation of science
We have published so far 3 university policies/whitepapers on using bibliometric indicators and also misconduct in scientific publishing (overall ethics and predatory publishing). These documents are valid for the whole institution and are publicly available ("Best practice in research" series). Recently (in 2018), we are in a process of designing internal research assessment, based on principles of informed peer review. We´ve also implemented multicriterial bibliometric analyses for habilitations and professorial appointments (reducing the impact factor based decisions).
Faculty motivation programm using Article Influence Score; InCites Benchmarking and Analytics on university level
Journal impact factor is not used for research assessment.
We use self-assessment including narrative cases in our research assessment exercise.
Not for the moment, but there is a discussion on a national (even european) level
Research assessment is made at national level
We have applied the Latindex system criteria and the DOAJ criteria about editorial quality for Journals (basic journal information and Quality and Transparency of the Editorial Process) to the majority of our publications in social sciences. We will soon considering signing the DOAR declaration. Furthermore, we are proposing regular training sessions on research blogs (editorial functionalities of Hypotheses.org platform and animation of research communities) for researchers and PhD students so as the promote research projects, thesis project and research results and collaboration.
No. However we do not rely so much on impact factor.
Not yet within a specific Policy, but is thinking about it.
Yes it has by designing and implementing steering dashboards at different levels : each researcher, each research unit, and the institution as a whole
Yes, by involvments in Peer community in Ecology
The impact factor is used but it is not a valid parameter for all disciplines. A qualitative approach of the scientific production is also taken into account.
So far there are mainly exploration of practices but no proposal for changes in research assessment yet. We are stepping up the knowledge base through the development of an institutional record of research outputs (publications, data etc.).
Kind of. The library offers a service for bibliometric questions. Altmetrics and webmetrics are included.
Yes, our evaluations consider the general impact of research
Not as much as it would be offered but occasionally we use Scimago Journal Rankings or our national journal lists (journal lists of Hungarian Academy Science).
Research assessment is based on journal ranking to a large extent, but not specifically on impact factor
Yes. We implement Frascati definition of research.
Yes, we consider other metrics, for example we use Scimago Journal Rankings.
The University's research assessment system in under review and this is one of the key questions we are considering.
Not as yet but this will be under consideration as open access and research data management services develop.
Yes, altmetrics and wider impact framework
At the institutional level, the University does not use the journal impact fact for research assessment (and never has done). We use a broad range of research indicators (both qualitative and qualitative) for research assessment. The University's research productive metrics include a full range of research works including those associated with creative arts prectice. Bibliometrics data (but not the journal impact factor) are reported and applied only where appropriate from a disciplinary perspective. These policies apply also at the School level, however it should be noted that some schools may use JIF at the local level eg international accreditation systems for business schools continue to be based upon ABS-starred journal publication (which are based on JIF).
These issues are discussed through University committees such as Academic Council's research and innovation committee
Yes: a more comprehensive approach toe the measurement and communication of research impacts has been implemented
NO. My University's research is all about the humanities. So for our research the impact factor is not relevant.
The University adopts the National Guidelines of ANVUR on research assessment
Yes, working group installed. And a pilot in one of the 8 faculties.
no, we are doing research into alternative ways of measuring impact but it had not lead to new policies or workflows yet
Yes, but we're in a very early stage of this process.
Yes, we assess impact on 3 domains: science, society and education.
UiO follows the Norwegian Research assessment approach, where other factors than journal impact are also considered.
We have never used the journal impact factor in research assessment.
No. Moreover, in large parts of our fields of research, impact factor does not play a very important role either.
Not yet, but we monitor altmetrics for our researchers' publications.
Our institution used the journal impact-factor for research assessment, also the Polish Ministry of Higher Education journal special points ranking scale
We are in the proces of developing these methods.
We are in the proces od developing these methods.
No, currently Polish national research assesment system is mainly based on the journals Impact Factor and Scopus Cite Score.
not yet. Actually in some disciplines in the humanities there is no impact-factor influence
My institutionapplies bibliometric indicators to assess the work of researchers
Yes, aspects such as citations and participating in research projects which lead to a better publication rate.
Yes. The AIS factor is used country-wide instead IF. Moreover, for each author the paper citations are highly relevant.
Not, yet. We would like to do so, but we depend on the legislative on the national level.
Other then papers published in journals with impact-factor, we evaluate research through national and international scientific-research projects as well as publications used for teaching purposes.
There's quite sophisticated way of research evaluation in our country/institution. JIF is only one of the criteria, not the only one and not the most important. We are considering type of publication (monograph, journal article, conference proceedings), publisher's editorial practice, citations, collaboration, etc.
Our assessment criteria for research papers involve: - journal impact factor - journal quartile score in a given category - indexing in Current Contents Connect database -
Holistic approach oriented on real impact to be able to assess interdisciplinarity in research.
The University has not yet taken steps to implement new ways of research assessment. In the national current research information system (SICRIS), bibliographies of researchers are connected with Altmetric and PlumX, so some altmetric aspects are shown for listed publications. The action plan for the implementation of the national open access strategy 2015-2020 contains activity VI.5, which asks the research performing organizations to analyse the existing research evaluation and suggest changes towards open science. Activity VI.4 asks the research funding organizations to do the same.
Yes. It's studiying a formula that takes into account others reserach result (i.e. patents), visibility, mobility, ability to obtain finantial resources, etc
We want to set up a pilot project during 2018 to test alternative ways of research assessment. In January, we organised together with [another] university a seminar with international speakers in order to reflect on alternative ways of evaluating research in order to foster awareness and knowledge among the academic community.
Yes. Considering participation in research projects, doctoral thesis supervision, books publication and others.
Yes, we are considering the field-weighted citation factor provided by Scival.
Yes, some financial support to research groups
Not yet however the institution is analyzing ways to enhance evaluation criteria.
We perform an annual detailed bibliometric analysis. We also inform regularly about Altmetrics.
We do not use the IF for assessment purposes. Instead, we use a field-normalized journal citation indicator in combination with many other bibliometric indicators that are based on the individual publications. These publication-based indicators are dealing both with the field-normalized citation values of papers as well as collaboration-based indicators.
We already use field-normalized citation rates to individual articles as the basis.
Not yet. There is a current initiative from the library to evaluate possible alternative metric tools of use for researchers.
There is an ongoing discussion concerning whether or not to use citations as an indicator University West does not use JIF as an allocation base when it comes to funding from the Swedish Research Council
Yes, by using lists of ranked publication channels (potentially beyond Journal Citation Reports) and monitoring institutional and international cooperation
Our institution has considered alternative ways to assess qualitative aspects of research.
Impact factor has never been a key factor internally
No, but we are in the process of developing them.
yes, We have vice rector and he is reponsible from Research. We are working on new alternative metrics for research evulations
We have a long-standing awareness of the issues in using journal impact factor and equivalents as a means to assess the quality of individual research outputs, though we have no formal policy commitment. We are beginning to engage, following the work of the Forum for Responsible Metrics in the UK, with alternative approaches, however this is at a very early stage.
No, although at university level no previous policy looking at JIF. Working Group established to look at policy for responsible metrics, yet to report.
Yes, we have developed Principles of research assessment and management and are actively working on the implementation of these.
The university has adopted it's own statement on the Responsible Use of Metrics
Engaged with research leaders across institution in groups and 1:1 with respect to citation analysis - created an Open Research Steering Group - raised awareness of Metric Tide Report with research leaders across institution - removed references to h-index indicator promotion documentation - strongly encourage use of ORCID - active partner in open standards organisations, including Snowball Metrics, euroCRIS and CASRAI, supporting the development of open interoperable infrastructure to facilitate responsible use of metrics

Q16. Are there any success stories or best practices on open access to research publications in your institution you would like to share?
We are still quite behind in terms of awareness on OA
E.g. publishing fund, many advantageous OA agreements with publishers
the last few years 6 open access journals were started on our OJS platform
KU Leuven Fund for Fair OA (also monographs) (in its infancy)
Large number of scientific papers entered into the University Repository
Open Knowledge Framework of the Center The Center promotes a comprehensive framework for open knowledge to support and encourage open access, open data, and reproducible research, for the purpose of supporting excellence in research. Opening up access to research results produced by researchers beyond the traditional academic dissemination channels raises the visibility of the work carried out at the Center and allows other interested parties to build on-top of their work and promotes further research, innovation activities and entrepreneurship. This leads to a significant impact on the way research is shared and knowledge is managed within the [center], thus enhancing scientific excellence.
everything is very individual at our university and it depends on every scienstist
The continuous increase in Open Access to research publications (limited to: peer-reviewed articles in journals and proceedings, and reviews): 2014-articles: 4 % 2015-articles: 23 % 2016-articles: 49 %
The central research registration at the library optimizes the amount of Open Access for DTU
A 75 % deposit rate : our green policy is not based upon self-arciving only. Librarians are greatly involved in all the deposit process, sometimes they may deposit on behalf of the researchers
We have set up an OJS platform for open-access journals. We are currently publishing one journal but three more should join until the end of 2019.
In our university we have always considered important the auto-archiving of researchers. To sustain this position, we have developed regular training sessions for researchers and PhD students (more or less 90 hours per year and 100 persons are trained each year). We also have organized an international conference in 2016.
-The journals published by the university press (mainly Arts & Humanities) will be made open access by depositing the publisher's PDFs in the institutional repository. We are currently implementing this. - One of our most innovative research team in chemistry deposits 100% of their research output with full text in the institutional repository (100% full text !) without any incentives and without any training in using the repository.
We have an example of a master manual very heavily downloaded from the HAL repository
- doctoral and researchers workshop on Open Access (best practice, etc). - Library support to papers deposit ine the repository - inquiry on APC's costs in the university - support to a "hard" line about négociations with publishers through the negociation consortium Couperin
No, none so far, but we hope to be able to do so in the near future.
an open access journal published with OJS at RUB meanwhile is a high ranked journal
* Several researchers contribute as editors to OA journals, e.g. New Journal of Physics, Journal of Journal of Intellectual Property, Information Technology and Electronic Commerce Law, Polymers, Proteomics Insights. * Researchers have initiated the [university] Initiative for Open Source and Science, in particular they promote pre-registration and OA publishing. * The University Press has since its foundation in 2003 published over 600 open access monographs and anthologies. * The university's OA publication fund is very well received, since its inception in 2012 about 850 articles have been co-funded (overall 1,2 mio EUR). In addition, there are several agreements with publishers since 2007.
We have one of the highest rates of open access amongst papers published by authors from [the university].
There are a few researchers in our institution early adapting to the practice of green OA achieving high citation impact though their higher visibility
As part of the dissemination process the University Library has developed a portal. The portal presents the academic activities and the professional profiles of the institutions' researchers. We have developed the process of monitoring the open access (gold or hybrid) publications.
Yes, we made an information webpage for researchers. We have implemented a tender framework for applying for institutional funding of Gold OA APCs.
Our institutional repository ePrints showcases what research the University produces and is promoted across campus. There is scope for development of the repository and encouraging deposit. The Library is working with the University Research Development Office on better engagement with open access.
Our Microplastics research received a lot of attention recently. Published in the OA Journal Frontiers in Marine Science, it received 55000 downloads within a week of publication.
> [The university] Access to Research Archive was integrated from the outset with the institutional (locally-built) CRIS (in 2005). The integration of these systems has resulted in streamlined processes, saving researchers time, reducing duplication of effort, adding to the visibility of OA publications and facilitating ease of reporting. While fully integrated, both the CRIS and the repository retain their distinct identities which helps whenever advocacy and training are focused particularly on open access. It also means that open access is naturally a part of the research information/reporting processes. > In addition to research works, many research groups have special collections which encourages them to engage with the repository and with open access. These include collections of thousands of open access images (from the History of Art) and entire journals (such as the Economic and Social Review and the 160-year old Journal of the Statistical and Social Inquiry Society of Ireland. These journals are being published by academic staff using the (library-supported) OJS (Open Journal System and archived in [the university]. > Our e-thesis submission system is an integration of the CRIS, IR and Student Information Systems. All research theses must be archived within the repository as an eligibility pre-condition for conferring. Open access is the default. The e-thesis is the master version of the thesis (hardcopy versions are printed from the eThesis following its acceptance into the repository). Any approved 'stay' (embargo) and the open access declaration and licence are built in to the process. It saves students and staff a lot of time, streamlines several labour intensive processes, results in all research theses being deposited on Open Access (with a minimal number of embargoed theses) and introduces students to open access publishing at a practical level.
1) the increase in deposited papers since the adoption of the policy (658%); 2) the increase in published OA journals on the OJS platform (2010-2018: 1-22 journals)
Open access journals: Le Simplegadi (Rivista internazionale on line di lingue e letterature moderne) Lingue antiche e moderne (Rivista internazionale on line con referee di lingue antiche e moderne) Oltreoceano
All scientific journals published by the university are available on OJS
We have data stewards in all faculties since 2018 (in order to help the researchers make their research data FAIR). We are planning to start as an independent open access press.
Offer your repository as linked open data: besides regular individual downloads it opens up all kinds of new possibilities
LingOA - Linguistics in Open Access Participating in FP7 Post Grant Open Access Pilot Regular workshops and presentations about open access
The prepaid open access deals with the large publishers have helped our university (and all universities in the Netherlands) to publish a lot more publications hybrid open access.
From the start around 2011 our researchers have deposited their scientific articles in our cris-system with the intention of making them open accessible. 95 % of the articles each year were deposited. Now as the institution has expanded the percentage is slightly less (approx 78 %). We have to increase the work on information and guidance especially toward young and new researchers. We have an Open Access fund to cover APCs, BPCs and fees to make research data open. We have developed our own repository. 25-30 % of all research articles are published gold Open Access.We have at the moment focus on research data infrastructures and how to train our researchers in data management and on how to make their data open. And we are currently in the process of developing an Open Science Policy. Several success stories were published on the web pages of SPARC Europe, https://openscholarchampions.eu/.
By raising a fund of approx. NOK 500,000 for 2018 we have been able to significantly fuel the transition to OA publishing.
OA Week - Library support; Website about OA
Our instituttional repository is the oldest one in Poland. Although we have still problem with engaging scientists into self-archiving, our repository develops sustainably and it has reached 20,000 items.
Since 2005 articles in all instritution journals (printed by AGH Publishing House) have been publishing as an Open Access articles
We organized Open Science Conference in 2017 for librarians and researchers we cooperate with international organizations (LIBER, SPARC Europe) to make open the dafault in research We have a subject for 1st year PhD students "Scientific Databases and Information Skills" - two modules are focused on Open Science - Open Access and Open Research Data we help researchers and teach them how to deposit articles in the repository
conducting trainings that increase employee awareness
The Repository of the University is the largest one in Poland among university repositories
At this stage of work related to the implementation of Open Access in my institution I have not yet success.
Project - a publication platform for grey literature
The open-access journal Scalable Computing: Practice and Experience (www.scpe.org) published by [the university], free of charge for the authors, editors and readers, indexed in Scopus and Web of Science, attracts a large number of submissions from world-wide research groups working in the field of Computer Science.
The 3 biggest institutes which are part of our University established their repositories. Since all 3 are OpenAIRE compatible, their outputs immediately become more visible, and their researchers satisfied their obligations according H2020 rules. We believe that others will follow their route.
he University has implemented the Repository for doctoral dissertations, further on Open Access repository at Institute for Food Technology, and REMASTER-Repository for master theses at Faculty of Philosophy.
Documents (especially electronic theses) which are freely available via our library catalog (we have not repository, so documents are made available based on license with authors or CC) are much more used and cited then printed or commercial ones.
The majority of about 45 peer-reviewed journals that are published by the faculties of the University are published as open access journals. Faculty of Arts is the strongest in publishing 14 open access journals through Open Journal Systems, these journals are included in DOAJ, all scientific monographs are published in open access.
We establish the University Press, which support the open access publications model of journals and monographs published at the University.
Since 2005 the publication open access of the doctoral theses of the University has been compulsory. For that, we have implemented our institutional repository. A great number of researchers are also using the repository as platform to publish open access their papers (preprints, postprints). Since this project started, a great number of formative activities has been carried out, reaching both last year students and researchers, rising awareness on the open access initiative. As a result of this, we have enjoy an annual boost in the number of documents published in our repository.
- We connect the CRIS with the repository, the researcher only introduces publications in the CRIS, taking them from the WoK API - Library performs all license and embargo checking in the deposit from the CRIS to repository. The process por researcher is very easy and fast.
Researchers like its visibility and open access contributes to this
- The research group in environmental psychology has successfully adopted a open access publishing strategy. - We have recieved feedback from individual researchers that has told us about success stories when publishing OA compared to traditional publishing in the same journal on similar topics, and how they have had a wider outreach. - We have had researchers that have been highly critical to publishing OA due to cocerns over quality of OA publications, but decided to publish OA and have had a much wider impact than if it had been published in a traditional way.
Using the institutional repository as a dissemination plattform for all kind of publications (beside secondary publication of typical research publications): connexion to RePEc for economic working papers; listing of all kind of thesis; providing data for publication lists on the university websites.
Journal publication platform: migration of the journal "Studies in communication sciences" from Elsevier (closed access) to our platform (open access).
My institution is first institutution to impliment mandate open access policy in Turkey. It is still playing very important role. One of the orgnizer of National Open Access Conference which organizing every year. The university is partner of OpenAIRE Project as National Open Access Desk.
We have established a University Press - a diamond open access academic publisher.
1. Link to promotion process 2. OA funding request use same system as self-archiving mechanism, and creation of record for repository a prerequisite for funding 3. in some departments, single administrator responsible for all self-archiving.
The University has launched an OA university press, publishing monographs and journals.
Yes. Some of these are being prepared for the REF Impact Statement in the university Submission to the Research Evaluation Framework. These OA Impact Statements are currently under development.

Q17. Comments
it is a policy framework, explaining good RDM practices and guiding researchers. It is the basis of a more practical action plan being carried out now
Only available through link to internal page with login
the university is currently implementing the GDPR, which includes data management issues
We led a survey at the end of last year on data practices of researchers to initiate the reflection
We have a project on open access to thesis and master degree’s research data and development of training session to research data management. In our institution we promote the use of the national infrastructure for the deposit/storage and diffusion of research data (publications and thesis).
We created a template of DMP, updated in order to be "FAIR data" complient.
The university is considering designing research data management policies in the future.
Personal data protection and general research guidelines are supplemented by active encouragement for repository of data and combination of data in research infrastructures
The draft has just been (March 2018) submitted to the Senate
A paragraph on RDM is included in OA Policy
We specifically have a policy on RDM for long term archiving. We are developing a policy for planned or ongoing research projects.
Central institutional guidelines on RDM were established in 2015; faculties and research institutes have since developed or are developing 'local' data protocols that describe how adequate RDM is to be carried out within the faculty or institute, within the framework that is offered by the central policy.
This memorandum sets out in more detail University-wide principles that faculties, research institutions and researchers must comply with in relation to data management and the handling of research data. It is a general framework outlining basic principles and responsibilities1 for handling data that can be used for publishable or exploitable research, in relation to: a) data storage b) data curation c) and data access. Its purpose is to ensure innovative research and research integrity.2 This memorandum is based on general nationwide criteria. In addition to the general unviversity policy, several research institutes work with a policy more detailed and tailored to their particular research field.
our first guideline was a code of conduct and now we are working on a more specified policy based on the FAIR principle
The guidelines are not yet made public, but were ratified by the rectorate in November 2017.
it is difficult in a comprehensive institution because the variety of disciplines snd faculties make it harder to unite policy
The policy is incorporated into guide to registration of all research publications in our university library.
Guidelines on good scientific practice, Guidelines for Research Integrity

Q17.2. Please indicate the main elements included in your policies on research data management: - Other (please specify) - Text
5 year preservation of research data obligatory
provisions for data sharing, data management planning, preservation
storage is mandatory in the national repository
The guidelines state generic requirements and responsibilities. Data protection requirements do only reflect national legislation so far.
All projects must have a data management plan and budget where required

Q18_Comments
follows the idea of "as open as possible, as closed as necessary". it is not a separate policy it is embedded in the general RDM policy
The policy on open access to research data is implemented in the general policy.
The issue will be subject of examination in the ad hoc committee of Open Access
We have a project on open access to thesis and master degree’s research data and development of training session to research data management.
The university is considering designing research data management policies (including open access) in the future.
research data management policy recommends publishing data open access unless there are legal or ethical objections
In the University Rules for Open Access publications there is a hint regarding the UE Raccomandation of the 17th of July 2012.
The draft has just been (March 2018) submitted to the Senate
There is given mention about need to deposit data in the Open Access Policy of the University
Integrated in the Research Data Management Policy.
Erasmus University has subscribed the FAIR principles and made these central to the RDM policy
Unless ethical or legal obligations necessitate limited or no access to the data, open access to research data is mandatory.
The policy supports Open Access and typically refers to H2020 and the opt-out grounds for example concerning privacy and IP issues.
we do not use Open data but use FAIR data: open when possible, closed when needed
The policy is not yet online (see comment above). However the first guideline indicates that Research data should be made openly available as long as legal, ethical or security considerations have been made.
An institutional data policy is planned.
Our Research Data Management Policy covers both research data management and open access to research data. It is more a statement of intent than a specific set of practical instructions at this point
This is included in the general Open Access policy. Open data is encouraged where there is no legal, contractual or ethical constraints to re-use.
Data sharing/Open Data is part of the general data management policy, so answers in this question will be the same as for the previous one
Research data would currently be treated in the same way as Publications in terms of the ability to make all these research outputs Open. The current Research Data Policy is in the process of being revised.

Q18.2. Please indicate the main elements included in your guidelines on Open Access to research data: - Other (please specify) - Text
Provisions for DOI attribution, data templates and guidelines
Did not understand the question. (similar issue with 17.2)
Must be stored in suitable funder/subject repository or institutional repositories, and to inform the university

Q20_Comments:
The position of DPO has been created, the process of hiring one is ongoing at the moment there's one FTE data management officer in the central library, 1 FTE data steward in one faculty of 11. A data ambassador will start in May.
ethical commision for research and development
Research Data Management Support unit at the Library
Established research data management support roles
Five schools our of six have data agents to help researchers in practical data issues.
Data curator to manage data preservation and publication
We have a responsible for the protection of peronnal data but not for research data.
We are in the process of establishing a DPO, who will also take over other data related issues
Q19 : Not yet : we are in the process of establishing the position. Q20 : Data librarian at Library services
All these possibilities are being considered now, in the frame of the project of the new university. The university is hosting a degree on data strategy..
A Working Group (WG) "Research Data Governance" has been set up and a "Digital Data Steering Committee" wil be created coordinated by a Policy Officer in charge of the Digital Transition
The university has many agreements concerning data, cloud systems etc.
e.g. research data officer and several roles in the [university] eResearch Alliance (eRA) team, e.g. research data manager (consultation, training, etc.), data repository developer/manager, IT consultant and developer
The Rector is the data steward by default and a Data Protection Officer (other than the Head of the IT as excluded by law) will be soon appointed
Data stewards are established at the project level (and not at the institutional level), at least at present. In other words, specific research projects employ data managers / data stewards.
One dedicated Research Data Management role in the Library, others proposed
Data stewards in all faculties since 2018
The Research Data Office, the university wide team for support on research data management, connected in a network of experts in IT, data science, HPC, Legal issues, privacy, funding. Scientists and support staff of the university and the University Medical Centre exchange expertise in the recently established Data Federation Hub.
we have established the roles and are now in the process of concretisation
We are in the process of establishing a data protection officer. In addition, we use the Norwegian national organisation (NSD) for data protection connected to research.
The University is currently in the process of data protection evaluation.
An internal team was created to establish data protection requirements and to select the data protection officer.
We provide advise in data management plans and we've adapted our institutional reposity for research data
Only in the Library we are considering technical roles for the future
CSIC Libraries Network has developed different initiatives to curate and facilitate preservation of data (Simurg digitizes and preserves institutional cultural heritage collections and DIGITAL.CSIC provides good practices and services for CSIC researchers to manage their data throughout the full cycle of projects)
But we are just starting up a data adminstration unit.
Librarian with expertise in data management
Basic support facilitated by the library within a national framework
The University has established a support function, a Digital Access Unit (DAU). This unit is coordinated by the research and publication support at the University library in collaboration with the archiving unit, IT-support and representatives of the faculties.
Position of data protection officer is located with the legal office. Roles with data support functions exist in the library, at IT Services and in a few research departments.
The HES-SO together with the AZUR consortium appointed an external DPO
Both the DPO as the data stewardship are in the planning
Research data support team at the library
Data Protection Officer established in the context of national data protection legislation such as the GDPR, rather than specifically in relation to research management
Support is available to assist with data management plans, and also advice on data requirements / policy.
Data Manager. Information Security Officer.
Library Research Support Team provides research data services and support.
The institutional policies assign the role of data steward to the most senior academic on a research project. This is in addition to the Library based Research Data Team.
Roles with data management in the title are only placed in IT although more roles are supporting research data management
Advocacy and training posts sit in the [university] Library Services; technical support for infrastructure sits in Research Computing
Research Data and Digital Preservation Technologist

Q21. Which groups are responsible for coordinating research data management and/or open access to research data at your institution? (Tick all that apply) - Other (please specify) - Text
this question is currently being examined in a Working group on research data management which includes people from the IT department, Library, representatives of faculties, research administration bodies
No formal responsibility identified yet, early days
Research units and scientific facilities (platforms).
None at the moment. The Open Access office is starting a training for librarians. If the policy on reearch data will be enacted, the University will also provide appropriate resources.
The Steering committee Research Output (closely related to the University Committee for Academic Practice (UCW, https://www.rug.nl/about-us/organization/administrative/advisory-committees/ucw?lang=en). This committee addresses strategy and tactics on research data and research output in general.
No group individually. Everyone cares about their own data.
At this time, the research data are not subject to the university's OA policy
Responsibilities have not yet been allocated
Unit of Information Resources for Research, DIGITAL.CSIC, European Projects Department

Q22. What type of infrastructure does your institution use in relation to research data management and/or open access to research data? (Tick all that apply) Note: External refers to third party service providers (commercial or not), whereas internal r
counselling and advice, surveys on requirements of researchers concerning permanent access to data, policy development, building of ontologies of data, development of services, training
internal and external repositories are being used by researchers but not at an institutional level
DABAR (Digital Academic Archives and Repositories) - in the process of developing
None at an institutional level (personal stage)
Repositories for data but not for open access
long term data archive beeing under development
solutions for RDM is being worked on at present
ReSpecTh: an information system of the MTA-ELTE Complex Chemical Systems Research Group
National data archives (DANS Easy, 4TU.ResearchData), discipline specific data archives
External data repository for social sciences (Social Sciences Data Archives at University of Ljubljana) and institutional repository of University of Maribor.
The main funder requires Data Management Plans to be created within their grant application process and system. IT services provide an active data management tool and storage while the library runs the data repository and the long term preservation system.
We have not yet set up specific research data management infrastructure. Where necessary at present we advise the use of free external repositories such as Figshare, or host content within our open access publications repository.

Q23. What kind of resources are lacking and are needed in your institution to streamline research data management, including data creation, data storage and data curation? (Tick all that apply) - Others (please specify) - Text
training for researchers and graduate students
Support across all levels of the organisation
Long term preservation is a concern - need resources to support this
The legal tools currently are under revision to comply with the GDPR.
Need to rise the lewel of awaness and undarstanding among researchesr.
For the time being, institutional resources are ok with the exception of ongoing funding for storage: while financial resources for data management can currently more or less (depending on data volumes and discipline) be secured while research projects are running, funding for keeping data available in the longer run and beyond the lifetime of research projects and groups is not clear. Major research funders do not see it as their responsibility and point to universities.
Additional guidance and training resources

Q24. Please indicate the level of availability in your institution of different skills needed to further develop research data management and open access to research: - Other (please specify) - Text
Through activities due to „extended competencies“ (like e.g. the project e-Infrastructures Austria or RDA Austria) there is full support in some of the above mentioned topics (e.g. Researchers’ skills on data analytics, data quality, data mining and data visualisation)
partially not because of level of expertise but more staff needed
Strategic skill in the area of data business model development
Regarding research data management, there is a need for staff supporting doctoral candidates, early stage researchers and confirmed researchers in their research units.
Lecturers to develope materials to incorporate RDM in the education of bachelor and (research) master students

Q26_Please add below any additional information:
Open Science is a shift of mentality, and not all decision makers involved in this process are ready to follow this shift.
We have not got enough number of expertise and skilled staff.
We are only at the beginning of the open access archive project, so data management is still far from our concern.
Extra work either for the researchers of for (missing) staff
The following barriers may also be identified: - technical complexity - limitations imposed by confidentiality clauses in public-private research contracts
The library plans to develop services and training in research data management to build on training that was previously provided. There is a need for support across all levels of the organisation to encourage this development and facilitate management and open access to research data.
Infrastructure contains island solutions rather than flow Shortage of qualified staff Growth model required, take a step at the time Funding requirements and procedures may actually prohibit proper RDM. Focus on direct costs, while many IT-related costs are nor direct and variable, focus only during the lifetime of the research project, while costs are incurred during the much longer data lifecycle. Sense of trade-off is needed e.g. in security, privacy, usability, time, costs and threats from cyber-crime and misuse.
The situation on national level regarding RDM and OA for research data is also not nice and promissable. The only help we provide for researchers is to share the links for some useful training and webinars, and to help them to deposit to Zenodo.
In their own way, all the above barriers are of importance to the institution.
While the DORA declaration was signed and the university board is committed, it is at the same time aware that the changes in internal and external evaluation criteria in the short run mainly affect new staff. Only with time and further activities, incentives will evolve for all researchers. There is more uncertainty than resistance towards making data available due to a lack of first hand experience in a number of fields.

The foreseen amendement of the PSI Directive is THE most important pillar in Open Data efforts initiated by the EC
- raise awareness of academic authorities, research administrations, scholarly societies and researchers (eg. through funding bodies) about issues around access to research data; - provide or promote existing guidelines for developing policy and best practices regarding open access to research data.
Amending database directive to allow text and datamining. Making open access to data mandatory in EU funded projects but encouraging the use of Creative Commons Attribution-NonCommercial 4.0 International License to enable data sharing to gain societal impact both from open science and commerzialization measures
More specific guidelines (subject guidelines) on research data management Institutional platform to deal with data throughout the research process
Its not feasible to make open access to research mandatory - opt-outs will alwats be necessary. It's important that open access to research data is strongly encouraged which is why I ticked the 'important' option. ALSO GDPR needs a lot more support. This is of huge concern to researchers and to institutional leaders. It will potentially stymie open access to research data in some disciplines.
Opt-out grounds (H2020) are important! There is NO Open Access without protection on data that need to be protected e.g. data that can identify individuals. Just focusing on OA (making OA mandatory) without tackling the issues seriously is unwise policy.
This was a mistake, shoul not mark any of these
Discussion about Responsible esearch and Innovation (RRI) at the national and institutional level
Reciprocity of openness on the global level must be achieved, e.g. by compatible policies of countries or regions.
Switzerland is not member of EU, so partially not applicable
Review effectiveness (or lack thereof) of FAIR in H2020 data management planning requirements
Adopt principles/develop practices in responsible use of research metrics and research information and ensure does not become driven by commercial interests

Q30. Are there any success stories or best practices on research data management and/or open access to research data in your institution you would like to share?
.) The project e-Infrastructures Austria (http://e-infrastructures.at/): three-year-project involving all Austrian Universities. .) The development of National Templates for Research Data Management Policies, according to the LERU requirements (LERU Roadmap for Research Data Management), then applied at Austrian Universities .) The Project Open Education Austria (alignment on efforts on data concerning open educational resources)
Together with other Belgian universities we have implemented a DMPOnline system that allows researchers to fill out their data management plans in this system with the necessary guidance from our institution.
I am not sure that I can provide correct answer regarding this question.
La correspondance en langue basque du Dauphin (1757) dans le contexte du Contrat quinquennal CNRS 2016-2020 de la Maison des Sciences de l’Homme d’Aquitaine (MSHA) (Programme thématique : 1. Territoires 3. Europe et espace monde 5. Humanités numériques)
Research Data Management at our university is a joint effort between IT Services and Library Services, which is absolutely necessary because we share skills.
In January 2018, one of the scientific journals directed and supported by our institution has published its first datapaper authored by some of our researchers, with the view of publishing a whole special issue with data papers
No, none so far, but we hope to be able to do so in the near future.
* At the university we have embedded data management tasks and managers in some collaborative third-party funded projects, and this works very well * The [university] eResearch Alliance is assisting in and providing feedback to draft RDM sections in proposals and data management plans. * Training of researchers in the context of graduate schools, taking into account their needs and examples from the domain etc.
We are currently setting the course for the implementation of a national research infrastructure encouraging data sharing, national data repositories based largely on Creative Commons BY-NC 4.0 and other open access policies, licences and frameworks.
There are research bodies within the institution who have contacted the Library with a willingness to share their research data as open data if an appropriate technical infrastructure can be established and guidance given around metadata.
Working together in a national setting (Netherlands) Working together in CESAER
In 2017 the University accomplished a major contribution to FAIR research data by presenting datasets with metadata, access levels and links to related publications via its research database Pure. To bring support, scientist of the university and the University Medical Centre and external organisations closer together in e-science and research data management the Data Federation Hub was established. In 2018 in an effort to facilitate researchers even further, the research data management plan web tool of the university will not only address RDMP related questions, but also incorporate requirements of the GDPR such as the processing register and measures for protection of sensitive data.
a success story is coming alongside: based upon existing research projects, re-use of the data will be the main trigger for follow up projects, together with experts from our Institute of DataScience. In this way researchers experience the possibilities and added value of re-using their data.
Implementation within institution formalized rules of data management and making them public through University's website and establishing entities at Univeristy ensuring suport in this area, which raises researcher's awareness and makes procedures transparent.
Certified trainer in Open Science - Foster Open Science Training for Trainers (edition 2018) Course for PhD students with one module about Open Research Data
The Library of the University conducted a project with the Institute of Astronomy of the University in 2016-2017 with the collection and dissemination of astronomical research data.
We have a pilot to manage research data.
A dedicated group of librarians has been created to deal with open data management and policies. As a result of that, guidelines for researchers have been created and now are available within the University: a brief guide for a data management plan and a data management plan framework.
We’re working very hard to be able to approve a research data management policy this year.
Project E-ciencia Datos. Data repository of the Libraries
We are working on the topics on research data management at the level on the CSUC (Consortium services of Catalan Universities)
The institution has established a central research data management support group for researchers organised by the Library and incorporating expertise from IT department, Legal office, Grants office, and Archive. This work included a needs analysis of current researcher practice and needs.
Turkey is SCOAP3 partner since May 2014 OpenAIRE (DNET) software has been set up in ULAKBİM A national archive is established to unite all institutional scientific archives that can be used for Open Access 57 universities have joined the archive with their institutional repositories Records are simultaneously integrated to OpenAIRE TÜBİTAK Institutional Repository is created, for the archiving of TÜBİTAK projects
The institution has committed to a well established and well respected data management team that provides a service valued by the research community. This team is well integrated across a range of academic and professional support services.
See the answer to equivalent question above on Open Access to Publications