Position of the person answering the survey: - Selected Choice
1 = Library leadership
2 = Responsible for open access at institutional level
3 = Academic leadership (e.g. rector, vice-rector or equivalent)
4 = Other (please specify)

Please specify: - Selected Choice
5 = Library
6 = IT Department
7 = Research unit
8 = Other

How would you describe the profile of your institution?
1 = Comprehensive institution
2 = Specialised institution (e.g. medical science, music and arts school)
3 = University of applied sciences (college-type or professional education institution which does not award PhDs, or does so in only a few disciplines)
4 = Technical university/ University of technology
5 = Open university (e.g. distance learning university)

What is the total number of researchers (FTE), including doctoral candidates, working at your institution?
1 = < 100
2 = 100-500
3 = 500-1000
4 = > 1 000

Q1. Does your institution have a policy on Open Access to research publications?
1 = Yes
2 = No, but we are developing a policy
3 = No
4 = Don't know

Q1.1. Please specify the elements of your institution’s policy on Open Access to research publications: - Self-archiving of publications in repository
1 = Included in institutional policy as a mandatory element
2 = Included in institutional policy as an optional/encouragement element
3 = Not included in institutional policy

Q1.2. Is your institution’s policy on Open Access registered in the Registry of Open Access Repository Mandates and Policies (ROARMAP)?
1 = Yes
2 = No
3 = Don't know

Q3. What type of funding sources are used in your institution for supporting Open Access to research publications? (Tick all that apply) - Selected Choice General institution budget
1 = General institution budget

Q3. What type of funding sources are used in your institution for supporting Open Access to research publications? (Tick all that apply) - Selected Choice National project-based funding
1 = National project-based funding

Q3. What type of funding sources are used in your institution for supporting Open Access to research publications? (Tick all that apply) - Selected Choice National block grants
1 = National block grants

Q3. What type of funding sources are used in your institution for supporting Open Access to research publications? (Tick all that apply) - Selected Choice EU project-based funding (e.g. Horizon 2020)
1 = EU project-based funding (e.g. Horizon 2020)

Q3. What type of funding sources are used in your institution for supporting Open Access to research publications? (Tick all that apply) - Selected Choice Private/industrial project-based funding
1 = Private/industrial project-based funding

Q3. What type of funding sources are used in your institution for supporting Open Access to research publications? (Tick all that apply) - Selected Choice Public-private project-based funding
1 = Public-private project-based funding

Q3. What type of funding sources are used in your institution for supporting Open Access to research publications? (Tick all that apply) - Selected Choice Others (please specify)
1 = Others (please specify)

Q4. Does your institution have an institutional/shared repository? - Selected Choice
1 = Yes, my institution has an institutional repository (please indicate the name and/or website of the repository if known)
2 = Yes, my institution participates in a shared repository (please indicate the name and/or website of the repository if known)
3 = No
4 = Don't know

Q9. How would you rate the awareness of the scientific publishers’ policies on Open Access amongst: - Institutional leadership
1 = Very low
2 = Low
3 = Neither high nor low
4 = High
5 = Very high
9 = Don't know

Q12. What incentives does your institution provide to researchers to self-archive or publish in open access? (Tick all that apply) - Selected Choice Linkages to career evaluation and promotion within the institution
1 = Linkages to career evaluation and promotion within the institution

Q12. What incentives does your institution provide to researchers to self-archive or publish in open access? (Tick all that apply) - Selected Choice Facilitating administrative reporting of publications in projects
1 = Facilitating administrative reporting of publications in projects

Q12. What incentives does your institution provide to researchers to self-archive or publish in open access? (Tick all that apply) - Selected Choice Financial support for gold open access
1 = Financial support for gold open access

Q12. What incentives does your institution provide to researchers to self-archive or publish in open access? (Tick all that apply) - Selected Choice Other (please specify)
1 = Other (please specify)

Q13. Regarding the barriers to Open Access, please rank the four most important concerns regarding self-archiving (green route/ green open access) of research publications in a repository among researchers in your institution (1= least important to 4= most important): - Concerns over publishers' copyright infringement (e.g. uncertainty over embargo periods, which version to self-archive)
1 = 1
2 = 2
3 = 3
4 = 4

Q14. From the perspective of your institution, how should the following actions be prioritised in the area of Open Access to research publications? - Activities to raise awareness about Open Access
1 = Don't know
2 = Very low
3 = Low
4 = Neither high nor low
5 = High
6 = Very high

Q15. Has your institution considered signing the San Francisco Declaration on Research Assessment (DORA declaration)?
1 = Yes, we have signed
2 = We are considering signing, but have not made a decision
3 = We have considered signing and decided not to
4 = No
5 = Don't know

Q17. Does your institution have any policies on research data management?
1 = Yes
2 = No, but we are in the process of developing them
3 = No
4 = Don't know

Q17.1. Does your institution have specific policies on research data management for public-private research contracts?
1 = Yes
2 = No, but we are considering it
3 = No
4 = Don't know

Q21. Which groups are responsible for coordinating research data management and/or open access to research data at your institution? (Tick all that apply) - Selected Choice High leadership or management (e.g. rector, vice-rector)
1 = High leadership or management (e.g. rector, vice-rector)

Q21. Which groups are responsible for coordinating research data management and/or open access to research data at your institution? (Tick all that apply) - Selected Choice IT department
1 = IT department

Q21. Which groups are responsible for coordinating research data management and/or open access to research data at your institution? (Tick all that apply) - Selected Choice Library
1 = Library

Q21. Which groups are responsible for coordinating research data management and/or open access to research data at your institution? (Tick all that apply) - Selected Choice Representatives of faculties
1 = Representatives of faculties

Q21. Which groups are responsible for coordinating research data management and/or open access to research data at your institution? (Tick all that apply) - Selected Choice Legal department
1 = Legal department

Q21. Which groups are responsible for coordinating research data management and/or open access to research data at your institution? (Tick all that apply) - Selected Choice Data protection office
1 = Data protection office

Q21. Which groups are responsible for coordinating research data management and/or open access to research data at your institution? (Tick all that apply) - Selected Choice Research administration bodies
1 = Research administration bodies

Q22. External active data storage services
1 = External active data storage services

Q22. Internal active data storage services
1 = Internal active data storage services

Q22. External data repository
1 = External data repository

Q22. Internal data repository
1 = Internal data repository

Q22. Institutional Data Catalogue
1 = Institutional Data Catalogue

Q22. External Data Management Plan Tool/System
1 = External Data Management Plan Tool/System

Q22. Internal Data Management Plan Tool/System
1 = Internal Data Management Plan Tool/System

Q22. A data registry
1 = A data registry

Q22. Other (long term preservation repositories/services) (please specify)
1 = Other (long term preservation repositories/services) (please specify)

Q23. Human resources (skilled staff)
1 = Human resources (skilled staff)

Q23. Technical resources (infrastructures, repositories, etc.)
1 = Technical resources (infrastructures, repositories, etc.)

Q23. Financial resources (funding for data management activities)
1 = Financial resources (funding for data management activities)

Q23. Policy and legal tools (policies and guidelines)
1 = Policy and legal tools (policies and guidelines)

Q24. Please indicate the level of availability in your institution of different skills needed to further develop research data management and open access to research: - Legal skills (e.g. knowledge on copyright, licensing, data privacy, data protection)
1 = Fully available
2 = Partially available, but further needed
3 = Not available, but needed
4 = Don't know

Q25. Support services provided by library, university IT services or another department
1 = Support services provided by library, university IT services or another department

Q25. Training for researchers (including doctoral candidates)
1 = Training for researchers (including doctoral candidates)

Q25. Training for support staff
1 = Training for support staff

Q25. Training for graduate students
1 = Training for graduate students

Q25. Institutional website(s) on research data management
1 = Institutional website(s) on research data management

Q25. Specific financial support to researchers
1 = Specific financial support to researchers

1 = Limited awareness at institutional level of the benefits of research data management and/or open access to research data

1 = Concerns over the legal framework (e.g. data privacy, copyright regulations)

1 = Absence of policies or guidelines at national level (e.g. from research funders)

1 = Technical complexity (e.g. lack of precise definitions, standards and procedures, variety of data formats)

1 = Different disciplinary practices

1 = Resistance to making data available or to sharing data

1 = Concerns over increased costs (e.g. infrastructure, specialised staff)

1 = Lack of expertise and skilled staff on the topic at institutional level

1 = Lack of coordination among the relevant actors within the university

1 = Lack of support structures at institutional level for researchers interested in research data management and/or open access to research data

1 = Lack of awareness raising, including training opportunities, at institutional level for early-stage researchers (i.e. doctoral candidates and postdocs) interested in research data management and/or open access to research data

1 = Absence of incentives to promote research data management and/or open access to research data within the institution (e.g. absence of impact on researchers' performance evaluation and career progression)

1 = Limitations imposed by confidentiality clauses in public-private research contracts

1 = 1
2 = 2
3 = 3
4 = 4
5 = 5
6 = 6
7 = 7
8 = 8

EU Legislative framework Q29. The European Commission is taking steps towards supporting a more open research system, for example through the research data pilot in Horizon 2020 or the copyright reform. In your opinion, how important are the following
1 = Very important
2 = Important
3 = Moderately important
4 = Of little importance
5 = Unimportant
6 = Don't know