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SMART Mail – A SMART platform for mail management

Raminhos, R.; Coutinho, E.; Miranda, N.; Barbas, M.; Branco, P.; Gonçalves, T.; Palma, G.

Email is a key communication format in a digital world, both for professional and/or personal usage.
Exchanged messages (both human and automatically generated) have reached such a volume that processing
them can be a great challenge for human users that try to do it on a daily basis and in an efficient manner. In
fact, a significant amount of their time is spent searching and getting context information (normally historic
information) in order to prepare a reply message or to take a decision/action, when compared to the actual
time required for writing a reply. Therefore, it is of utmost importance for this process to use both automatic
and semi-automatic mechanisms that allow to put email messages into context. Since context information is
given, not only by historical email messages but also inferred from the relationship between contacts and/or
organizations present in the messages, the existence of navigation mechanisms (and even exploration ones)
between contacts and entities associated to email messages, is of fundamental importance. This is the main
purpose of the SMART Mail prototype, which architecture, data visualization and exploration components
and AI algorithms, are presented throughout this paper.

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This paper was developed in order to attend at an international conference, ICEIS 2016 in Rome, Italy. Regarding this situation, this scientific paper was also peer-review by two collegues of Viatecla, S.A. enterprise. Concluding, for the access of this document it will be needed the permission of all the players involved.

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