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SMURF (Semantically Marked Up Record Format) Profile

Kärberg, Tarvo; Dappert, Angela; Wilson, Andrew; Szilágyi, Levente; Skofljanec, Jože; Cardoso, João; Zavrsnik, Gregor; Aas, Kuldar; Thirifays, Alex; Anderson, David; Anderson, Janet


MARC21 XML Export

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  <datafield tag="041" ind1=" " ind2=" ">
    <subfield code="a">eng</subfield>
  </datafield>
  <datafield tag="653" ind1=" " ind2=" ">
    <subfield code="a">E-ARK</subfield>
  </datafield>
  <datafield tag="653" ind1=" " ind2=" ">
    <subfield code="a">SMURF</subfield>
  </datafield>
  <controlfield tag="005">20181207140437.0</controlfield>
  <controlfield tag="001">1172618</controlfield>
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    <subfield code="u">DLM Forum</subfield>
    <subfield code="a">Dappert, Angela</subfield>
  </datafield>
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    <subfield code="u">University of Brighton</subfield>
    <subfield code="a">Wilson, Andrew</subfield>
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    <subfield code="u">National Archives of Hungary</subfield>
    <subfield code="a">Szilágyi, Levente</subfield>
  </datafield>
  <datafield tag="700" ind1=" " ind2=" ">
    <subfield code="u">National Archives of Slovenia</subfield>
    <subfield code="a">Skofljanec, Jože</subfield>
  </datafield>
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    <subfield code="u">Danish National Archive</subfield>
    <subfield code="a">Cardoso, João</subfield>
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    <subfield code="u">National Archives of Slovenia</subfield>
    <subfield code="a">Zavrsnik, Gregor</subfield>
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    <subfield code="u">National Archives of Estonia</subfield>
    <subfield code="a">Aas, Kuldar</subfield>
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    <subfield code="u">Danish National Archive</subfield>
    <subfield code="a">Thirifays, Alex</subfield>
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    <subfield code="u">University of Brighton</subfield>
    <subfield code="0">(orcid)0000-0001-7643-4866</subfield>
    <subfield code="a">Anderson, David</subfield>
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    <subfield code="u">University of Brighton</subfield>
    <subfield code="0">(orcid)0000-0003-2673-4830</subfield>
    <subfield code="a">Anderson, Janet</subfield>
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    <subfield code="c">2018-02-13</subfield>
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    <subfield code="p">openaire</subfield>
    <subfield code="p">user-e-ark</subfield>
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    <subfield code="u">National Archives of Estonia</subfield>
    <subfield code="a">Kärberg, Tarvo</subfield>
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    <subfield code="a">SMURF (Semantically Marked Up Record Format) Profile</subfield>
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    <subfield code="a">user-e-ark</subfield>
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    <subfield code="u">http://creativecommons.org/licenses/by/4.0/legalcode</subfield>
    <subfield code="a">Creative Commons Attribution 4.0 International</subfield>
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    <subfield code="a">&lt;p&gt;The purpose of this report is to describe SMURF (semantically marked up record format) profile,&amp;nbsp;which includes ERMS (electronic records management systems) and SFSB (simple file-system based)&amp;nbsp;records as described below. When extracting information from a producer&amp;rsquo;s system one has the&amp;nbsp;choice of two generic options:&lt;/p&gt;

&lt;p&gt;1. Extracting data in a relational database structure&lt;/p&gt;

&lt;p&gt;Extracting data from a relational database into a long-term preservation format (SIARD) that&amp;nbsp;preserves the properties of the relational database so that the data can be imported into a&amp;nbsp;relational database management system (RDBMS) on Access. Access can happen via database&amp;nbsp;queries or via a search field.&lt;/p&gt;

&lt;p&gt;The main access use cases are:&lt;/p&gt;

&lt;p&gt;a. The producer wishes to retrieve their data for business purposes and/or re-use.&lt;/p&gt;

&lt;p&gt;b. The consumer wishes to consult the data for purposes of research.&lt;/p&gt;

&lt;p&gt;c. The archivist wishes to retrieve the data for professional treatment: to check and, if&amp;nbsp;necessary perform preservation actions, etc.&amp;nbsp;More information about this option can be read in the SIARD 2.0 Profile Specification.&lt;/p&gt;

&lt;p&gt;2. Extracting data and metadata as records&lt;/p&gt;

&lt;p&gt;Extract the records and normalise them to a standard E-ARK XML format. This means that the&amp;nbsp;records are semantically marked up using metadata. Being technically valid and complying&amp;nbsp;with this specification makes them directly accessible for validation, data management,&amp;nbsp;indexing and searching. Their structured semantic metadata description is explicit rather than&amp;nbsp;hidden inside a RDBS.&amp;nbsp;The representation of descriptive metadata inside the archive can be in the E-ARK SMURF AIP&amp;nbsp;format and/or another native archive format. The main advantages over the RDBS&amp;nbsp;representation are that:&lt;/p&gt;

&lt;p&gt;o Records from different sources can be merged.&lt;/p&gt;

&lt;p&gt;o Search and access is possible across all records from all sources.&lt;/p&gt;

&lt;p&gt;o Records can be managed and accessed uniformly.&lt;/p&gt;

&lt;p&gt;o The original database / records system software does not need to be licensed and&amp;nbsp;preserved.&lt;/p&gt;</subfield>
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    <subfield code="a">publication</subfield>
    <subfield code="b">deliverable</subfield>
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