Project deliverable Open Access

SMURF (Semantically Marked Up Record Format) Profile

Kärberg, Tarvo; Dappert, Angela; Wilson, Andrew; Szilágyi, Levente; Skofljanec, Jože; Cardoso, João; Zavrsnik, Gregor; Aas, Kuldar; Thirifays, Alex; Anderson, David; Anderson, Janet


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  <identifier identifierType="DOI">10.5281/zenodo.1172618</identifier>
  <creators>
    <creator>
      <creatorName>Kärberg, Tarvo</creatorName>
      <givenName>Tarvo</givenName>
      <familyName>Kärberg</familyName>
      <affiliation>National Archives of Estonia</affiliation>
    </creator>
    <creator>
      <creatorName>Dappert, Angela</creatorName>
      <givenName>Angela</givenName>
      <familyName>Dappert</familyName>
      <affiliation>DLM Forum</affiliation>
    </creator>
    <creator>
      <creatorName>Wilson, Andrew</creatorName>
      <givenName>Andrew</givenName>
      <familyName>Wilson</familyName>
      <affiliation>University of Brighton</affiliation>
    </creator>
    <creator>
      <creatorName>Szilágyi, Levente</creatorName>
      <givenName>Levente</givenName>
      <familyName>Szilágyi</familyName>
      <affiliation>National Archives of Hungary</affiliation>
    </creator>
    <creator>
      <creatorName>Skofljanec, Jože</creatorName>
      <givenName>Jože</givenName>
      <familyName>Skofljanec</familyName>
      <affiliation>National Archives of Slovenia</affiliation>
    </creator>
    <creator>
      <creatorName>Cardoso, João</creatorName>
      <givenName>João</givenName>
      <familyName>Cardoso</familyName>
      <affiliation>Danish National Archive</affiliation>
    </creator>
    <creator>
      <creatorName>Zavrsnik, Gregor</creatorName>
      <givenName>Gregor</givenName>
      <familyName>Zavrsnik</familyName>
      <affiliation>National Archives of Slovenia</affiliation>
    </creator>
    <creator>
      <creatorName>Aas, Kuldar</creatorName>
      <givenName>Kuldar</givenName>
      <familyName>Aas</familyName>
      <affiliation>National Archives of Estonia</affiliation>
    </creator>
    <creator>
      <creatorName>Thirifays, Alex</creatorName>
      <givenName>Alex</givenName>
      <familyName>Thirifays</familyName>
      <affiliation>Danish National Archive</affiliation>
    </creator>
    <creator>
      <creatorName>Anderson, David</creatorName>
      <givenName>David</givenName>
      <familyName>Anderson</familyName>
      <nameIdentifier nameIdentifierScheme="ORCID" schemeURI="http://orcid.org/">0000-0001-7643-4866</nameIdentifier>
      <affiliation>University of Brighton</affiliation>
    </creator>
    <creator>
      <creatorName>Anderson, Janet</creatorName>
      <givenName>Janet</givenName>
      <familyName>Anderson</familyName>
      <nameIdentifier nameIdentifierScheme="ORCID" schemeURI="http://orcid.org/">0000-0003-2673-4830</nameIdentifier>
      <affiliation>University of Brighton</affiliation>
    </creator>
  </creators>
  <titles>
    <title>SMURF (Semantically Marked Up Record Format) Profile</title>
  </titles>
  <publisher>Zenodo</publisher>
  <publicationYear>2018</publicationYear>
  <subjects>
    <subject>E-ARK</subject>
    <subject>SMURF</subject>
  </subjects>
  <dates>
    <date dateType="Issued">2018-02-13</date>
  </dates>
  <language>en</language>
  <resourceType resourceTypeGeneral="Text">Project deliverable</resourceType>
  <alternateIdentifiers>
    <alternateIdentifier alternateIdentifierType="url">https://zenodo.org/record/1172618</alternateIdentifier>
  </alternateIdentifiers>
  <relatedIdentifiers>
    <relatedIdentifier relatedIdentifierType="DOI" relationType="IsVersionOf">10.5281/zenodo.1172617</relatedIdentifier>
    <relatedIdentifier relatedIdentifierType="URL" relationType="IsPartOf">https://zenodo.org/communities/e-ark</relatedIdentifier>
  </relatedIdentifiers>
  <version>1.1</version>
  <rightsList>
    <rights rightsURI="http://creativecommons.org/licenses/by/4.0/legalcode">Creative Commons Attribution 4.0 International</rights>
    <rights rightsURI="info:eu-repo/semantics/openAccess">Open Access</rights>
  </rightsList>
  <descriptions>
    <description descriptionType="Abstract">&lt;p&gt;The purpose of this report is to describe SMURF (semantically marked up record format) profile,&amp;nbsp;which includes ERMS (electronic records management systems) and SFSB (simple file-system based)&amp;nbsp;records as described below. When extracting information from a producer&amp;rsquo;s system one has the&amp;nbsp;choice of two generic options:&lt;/p&gt;

&lt;p&gt;1. Extracting data in a relational database structure&lt;/p&gt;

&lt;p&gt;Extracting data from a relational database into a long-term preservation format (SIARD) that&amp;nbsp;preserves the properties of the relational database so that the data can be imported into a&amp;nbsp;relational database management system (RDBMS) on Access. Access can happen via database&amp;nbsp;queries or via a search field.&lt;/p&gt;

&lt;p&gt;The main access use cases are:&lt;/p&gt;

&lt;p&gt;a. The producer wishes to retrieve their data for business purposes and/or re-use.&lt;/p&gt;

&lt;p&gt;b. The consumer wishes to consult the data for purposes of research.&lt;/p&gt;

&lt;p&gt;c. The archivist wishes to retrieve the data for professional treatment: to check and, if&amp;nbsp;necessary perform preservation actions, etc.&amp;nbsp;More information about this option can be read in the SIARD 2.0 Profile Specification.&lt;/p&gt;

&lt;p&gt;2. Extracting data and metadata as records&lt;/p&gt;

&lt;p&gt;Extract the records and normalise them to a standard E-ARK XML format. This means that the&amp;nbsp;records are semantically marked up using metadata. Being technically valid and complying&amp;nbsp;with this specification makes them directly accessible for validation, data management,&amp;nbsp;indexing and searching. Their structured semantic metadata description is explicit rather than&amp;nbsp;hidden inside a RDBS.&amp;nbsp;The representation of descriptive metadata inside the archive can be in the E-ARK SMURF AIP&amp;nbsp;format and/or another native archive format. The main advantages over the RDBS&amp;nbsp;representation are that:&lt;/p&gt;

&lt;p&gt;o Records from different sources can be merged.&lt;/p&gt;

&lt;p&gt;o Search and access is possible across all records from all sources.&lt;/p&gt;

&lt;p&gt;o Records can be managed and accessed uniformly.&lt;/p&gt;

&lt;p&gt;o The original database / records system software does not need to be licensed and&amp;nbsp;preserved.&lt;/p&gt;</description>
  </descriptions>
</resource>
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