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Integration between a semi-active records management system and a long-term preservation service (Full Scale Pilot 6)

Ferreira, Miguel; Lima, Paulo; Leroux, Sebastien; Anderson, David; Anderson, Janet

The aim of pilot 6 is to assess the efficacy of the E-ARK Information Package Specifications which defines how metadata and data should be packaged in order to move records between the three stages of records keeping - active, semi-active and inactive.

On a typical setting, a record that needs to be archived usually falls into one these three “ages”:

1. Active - when the metadata and data are “live” being used and modified regularly. 

2. Semi-active - when the metadata and data are archived for a short period – say up to 5 years.

3. Inactive - when the metadata and data are moved to a long-term repository for permanent conservation.

The pilot aims to ensure the seamless transference of information between the semi-active and the inactive stages in a way that no relevant data or metadata is lost in the process. To accomplish this goal, a special integration tool has been developed that implements the package specifications and orchestrates the entire transfer process.

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