Overview

The SWERVE community collects resources (data, metadata and documentation) with the intention to make it easier for marine researchers to describe, share, and reuse research data collected within the SWERVE infrastructure. In the community collection you find material covering topics such as

• Data management, data policy and data management plan
• Data and Metadata 
• Persistent Identifiers

The community's focus is the body of work created and curated by SWERVE community. Inclusion of data, metadata and documents is approved by the SWERVE community curators.

For more information about the data management carried out by the SWERVE community please see our data policy (LINK) and data management plan (LINK).

Instructions

Definition of data package

One data package contains data and metadata collected within one SWERVE cruise. The data package can contain data and metadata from several measured oceanographic variables, i.e. multiple platforms/instruments/sensors but limited to one research cruise.

Limitations of a data package

By default, Zenodo limits each dataset record to 100 files and 50GB. For this reason each data package must be stored as a ZIP file before upload. 

Naming conventions

SWERVE has implemented specific naming conventions and organizational structures for data and metadata following the current standards implemented at SMHI/Swedish NODC. Each file and folder within the data package should follow the naming convention. They are briefly described as follows:

1. Instrument information

2. Date and time

3. Ship cruise and station

An example for the naming convention is "[SBE09]_[1044]_[20241205]_[0826]_[77SE]_[26]_[1039]", where the names of the files indicate instrument, in this case a CTD (“SBE09”) _ the serial number of the instrument (“1044”) _ date( “20241205”) _ time (“0826”) _ shipcode (“77SE”) _ cruise number (“26”) _ and serial number / station number (“1039”). The folders containt the individual files can be named according to the above example but without Time and serial number / station number. The shipcode can be found in SMHIs national data host description here. If the cruise visits stations within the national registry of stations please provide that station ID ("ÖvervakningsstationsID"), the national registry of stations can be found here. For example station BY31 Landsortsdjupet has ID = 263732.

Data submission

Below follows instructions on how to submit and curate each data package uploaded to the SWERVE community:

1. Create a folder that will contain the data and metadata. Name the folder according to "[SWERVE]_[CRUISE NAME]_[SHIP NAME]_[SHIPCODE]_[CRUISE START DATE]_[CRUISE END DATE]"
2. Create a README.txt file in that folder that very briefly describes the purpose of the cruise and what data and metadata is included in the data package. Include which geographical area that was covered in the cruise and contact details to the PI of the cruise in the README file. When uploading a data package in zenodo it will ask you to fill in relevant metadata of the data package so please reuse that from the README file to fill in the "Description" in the upload page in zenodo. 
3. Copy your data and metadata containing measured oceanographic variables into the folder following the naming convention above.
4. Zip the whole folder, keep a copy of the zipped data package on a local database.
5. Start submission of data package at zenodo by logging in, enter the SWERVE community page and select new upload.
6. Upload the file and fill in the forms of the "Basic Information" as well as the "Recommended information" and "Funding".