The University of Cambridge Zenodo Community policy framework
Last updated: July 2015
General principles on research data deposition into the University of Cambridge Zenodo Community
The University of Cambridge is committed to disseminating its research and scholarship as widely as possible. In keeping with this commitment, it supports the principle that the results of its research that have been publicly funded should be freely accessible, and therefore supports its staff in making their research available.
The University affirms respect for disciplinary and sub-disciplinary norms and for each individual's intellectual investment, recognising that data underpinning research varies from the creation of new data through experimentation or survey through to the extraction of information from sources where the copyright is externally held, such as from published and unpublished texts, archives, works of art, musical manuscripts etc. The University of Cambridge expects its members (staff, researchers and research students, hereafter referred to as ‘researchers’) submitting their data to the University of Cambridge Zenodo Community to respect all of the above, and also to abide by the University of Cambridge Research Data Policy Framework.
The University of Cambridge Zenodo Community is managed and curated by the Community Manager (a member of the University of Cambridge Open Data team: http://www.data.cam.ac.uk/data-team).
- Only current or former University of Cambridge researchers can submit their data for deposition into the University of Cambridge Zenodo Community. If you have any queries, contact the Community Manager.
- Only work/research created at the University of Cambridge can be deposited to the University of Cambridge Zenodo Community. If you have any queries, contact the Community Manager.
- Deposition of research data to the Zenodo Community is one of the choices for data deposition offered to the University of Cambridge researchers. Alternative options for data deposition exist and should be considered in parallel to Zenodo. These options are for example: discipline-specific data repositories, the University’s data repository, data repositories recommended by research funders.
- Prior to deposition, all files submitted to the University of Cambridge Zenodo Community will be curated by the Community Manager. The Community Manager will validate the following:
- Is the data submitted by a current/former University of Cambridge researcher?
- Has this work/research been generated at the University of Cambridge?
- Is the data accompanied by appropriate metadata description?
- Is the funder properly acknowledged?
- Research articles cannot be submitted to the University of Cambridge Zenodo Community. All research articles need to be submitted to the University of Cambridge Open Access team (www.openaccess.cam.ac.uk), who will submit the article to the institutional repository.
- Those depositing content must have sufficient authority or permission to do so and will need to grant to the University of Cambridge Zenodo Community Manager, the right to preserve and distribute the content as appropriate.
Responsibilities of the University researchers submitting their data to the University of Cambridge Zenodo Community:
- Researchers are responsible for managing and curating data in accordance with the University’s Research Policies, the University’s Research Integrity and Ethics guidelines and in accordance with policies of their research funders.
- Researchers submitting their data to the University of Cambridge Zenodo Community are solely responsible for the content and the quality of files submitted to the Community.
- Researchers are responsible for ensuring that research data has appropriate metadata description, and contains the same information as required when depositing data into the University of Cambridge research data repository (www.data.cam.ac.uk/upload).
- Researchers are responsible for ensuring that their data can be deposited to Zenodo, before submitting their data. Some funders might require research data to be submitted only to specified repositories (for example, research funded by the NERC has to be deposited to the NERC data centre).
- Research data records in Zenodo can be open, embargoed, restricted or closed. It is the responsibility of researchers submitting data to decide on the proper level of access, taking into account any ethical, intellectual property protection, security, and any other constraints. If access to data needs to be restricted, reasons for restriction should be stated in the metadata description.
- By submitting their data to the University of Cambridge Zenodo Community, the data submitters acknowledge that they have read and understood this policy, the University of Cambridge Research Data Policy Framework, and that their submitted data fulfils the requirements set in both documents. Additionally, data submitters affirm that:
- the data represents original work and does not infringe the intellectual property rights, including copyright, of any third party
- third party material included in the data is clearly identified and acknowledged and sufficient and appropriate permissions have been secured for the third party copyright material to be used
- the data submission to the University of Cambridge Zenodo Community does not constitute a breach of any other agreement, including any confidentiality or publication restriction provisions in sponsorship or collaboration agreements.
The University of Cambridge is not responsible for the content of research data submitted to the University of Cambridge Zenodo Community. Data submitters are solely responsible for the quality and content of the submitted data files.